Fast Facts

Join Williamsburg Learning as a Science Program Assistant to provide crucial support for Program Leaders and Mentors, engaging with students and assisting with various educational functions remotely, primarily in Utah and Colorado.

Responsibilities: Assist Program Leaders with meetings, grading, and substituting as needed, engaging students using prepared materials and providing feedback on assignments.

Skills: Proficient with G-Suite, Zoom, Canvas LMS, strong written and verbal communication, organizational skills, and a growth mindset.

Qualifications: Bachelor’s degree or current enrollment in an undergraduate program, with at least 1 year of tutoring or substituting experience in academia, and familiarity with educational technology.

Location: REMOTE - Utah and Colorado based Only

Compensation: $15 - $20 / Hourly

About the Company

Williamsburg Learning (WL) is an educational services provider that provides curriculum, mentors, and courses for Williamsburg Academy, Leadership Academy of Utah, Leadership Academy of Colorado, and numerous other partner schools. Williamsburg Learning exists to co-create transformational learning experiences that elevate consciousness and reduce suffering. Our mission is to prepare promising students for meaningful lives as principled leaders and we do that by providing transformational learning experiences. 

We have 3 Core Values that are very important to all team members. If these values speak to you, you are excited about the job description, and you meet the listed qualifications, we want to hear from you!

Growth: We seek to be constantly learning and growing both personally and professionally. 

Right Action: We strive to do the right thing for colleagues and customers at all times.

Culture of Belonging: We’re real. We’re authentic. We know there’s more to life than just work, so we try to make it fun and build real connections with each other as we go.

About this Role

Program Assistants provide valuable support to Program Leaders and Mentors at Williamsburg Learning by assisting with meetings and substituting. Grading duties result in more hours if there are Mentors in the program that opt into it. Program Assistants support the Program, including the Program Leader and Mentors in the program. Mentors are ultimately responsible for ensuring that grading and communication align with Williamsburg Learning guidelines. 

The start date for this role is as soon as possible. Applications will be reviewed as they come in, so it is advantageous to apply early! Applications must include a cover letter that describes why this role + you = a match made in heaven.

Note: The responsibilities of this position will primarily be done remotely. Additionally, this position may act as a Substitue or Guide for our in-person Adventures program, school club leader, or grading assistant during the school year.

Agenda Management & Meeting Scribe

- Attend recurring or ad hoc meetings as requested by the Program Lead. 

- Create agendas, take notes, and complete follow-up action items as needed. 

- Hold a regular 1:1 with the Program Lead based on needs.  

Serve as the Program Substitute Mentor

- Substitute Mentors will be provided with prepared slides or lesson plans, and the course syllabus. They should review readings and topics for the class session(s) and be prepared. 

- A substitute should follow the lesson plan unless permission to alter the plan is given by the administration. Substitute Mentors engage students in meaningful discussion using prepared lesson materials. 

- They should be familiar with the Rules of Engagement, The Honor Code, and the basics of managing a classroom in either the physical environment or the online environment.

- After the class has ended, a substitute provides a brief but detailed report to the class mentor on what material was covered, what insights/issues were raised, and shares any concerns or suggestions for moving forward.

- Substitute Mentors fill in for online Mentors during planned and unplanned absences from the virtual classroom. Substitute Mentors have a familiarity with The Williamsburg Curriculum and The 6 Mentor Practices and are aligned with Williamsburg Learning’s mission and educational philosophy.  

Grading

- If Mentors choose to have a Program Assistant grade, the assistant is allotted a certain number of hours based on the student enrollments and this has to be set up by People Operations prior to the school year. 

- Grade student work and provide timely (within 3 days), detailed, and quality feedback on assignments within Canvas Learning Management System (LMS)Monitor the weighting of assignments, checking for accuracy.

- Monitor the weighting of assignments, checking for accuracy.

- Meet with your Mentor weekly (preferred) or report via email on student progress and issues so that the mentor is completely up to date on all student progress. 

Minimum Qualifications

• Bachelor’s degree, or enrolled in an undergraduate degree program, in the program’s subject matter area.
• 1 year of experience substituting or tutoring at an academic institution.
• Project support or coordination experience. Quick learner with technology. 
• Proficient and fluid with technology such as G-Suite, Zoom or similar web conferencing platform, and Asana or similar task management system. 
• Professional, courteous, and clear verbal communication.
• Fast and accurate (grammar/spelling) written communication. Great listening skills.
• Excellent organizational skills; detail-oriented and thorough. A natural propensity for time management and task follow-through.
• Project management experience, or natural ability for managing projects. 
• A knack for systemization.
• Team player who is self-motivated, takes initiative and is resourceful when solving problems, and goes the extra mile.
• Growth mindset; open to new ideas and interested in learning and growing, personally and professionally. Open to giving and receiving feedback.
• Ability to take and pass a Criminal Background Check.
• This job requires the ability to stand or sit at the computer for periods of time, and look at a screen during work hours.

Preferred Qualification

• General understanding of education and/or homeschooling fields.
• 2 years of working experience as a Teacher’s Assistant, including grading student work.
• Prior history of working with middle- and high school-aged students.
• 1 year of experience teaching in the subject area at an academic institution.

Benefits

• Paid Time Off (PTO)
• 401k with up to 4% company match
• Growth opportunities for a go-getter who wants to increase their level of responsibility and compensation over time

Hours & Compensation

• 10-20 hrs per week, dependent upon grading and substitute hours worked per week (needs variable)
• Flexible work hours arranged with the Program Leader; must be available for the respective weekly program meeting time
• $15/hr for meeting and grading duties; $20/hr for substituting