Scheduled Hours

37.5

Position Summary

The Supply Chain Administrator is involved in an array of projects and multiple tasks related to Resource Management and Purchasing Services.

Job Description

Support

• Performs various tasks to support the Contract Management team. This includes, but is not limited to:
  • Analytical functions
  • Custom report creation
  • Participates in external/internal meetings as needed
  • Reviews Group Purchasing Organization contract data and communicates with Contract team
  • Maintains and updates various departmental documents such as procedure manuals, disaster plan, etc.

Customer Service

• Responds to questions and requests from departments and suppliers, including requests for credit applications, retransmission of purchase orders, etc.
• Major emphasis on Marketplace Help Desk-type services.

Special Projects

• These are not routine and could vary by administrator:
  • Budget preparation assistance
  • Website updates
  • Contribution to newsletter creation and distribution, supplier selection justification collection and scanning to repository
  • Maintain construction library documentation, support departmental check receipt process to comply with policy, etc.

Marketplace and Workday Functions

• Manages vendor file set-up and maintenance with coordination from Accounts Payable to ensure university policy is followed.
• Manages ship-to code requests and maintenance.
• Troubleshoots system errors working closely with I/T team.
• Technology fee monitoring and working with suppliers for timely receipt, participates in review and implementation of new Marketplace releases, and processes any special PO requests, etc.

Document Reviews

• Reviews directed purchase and check request documents for approval as appropriate.

Reports

• Prepares and/or reviews various report requirements, ie Cost Savings Report.
  • P-Card Spend Analysis, Spend Analysis Reports, Contract for Review Reports, Revenue Tracking, Grant Spend Data review and report creation for submission to Federal Agencies; etc.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (7 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Five years of related experience in a purchasing setting.

Preferred Qualifications

Education:

Bachelor's degree - Business

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Analytical Thinking, Computer Literacy, Microsoft Excel, Microsoft Word, Multitasking, Oral Communications, Organizational Tasks, Self-Organization (Business), Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.