Scheduled Hours

40

Position Summary

The Associate Director of Admissions participates in and contributes significantly to the development and implementation of the admissions department’s short and long-range strategic plans and goals, infrastructure needs, and processes in conjunction with the Associate & Assistant Deans of Admissions and the Director of Admissions and Student Affairs.

Job Description

• Provides leadership, determines departmental procedures, and oversees operations. Hires, supervises, evaluates, and trains the Admissions team, who are responsible for daily scheduled activities, processing of WashU Medicine applications, and scheduling of applicant interviews with the Committee on Admissions.
• Provides ongoing administration and adaptation of Admissions database needs, which include: MSTP, Workday Student, Diversity, PowerFaids Integration, Financial Aid, and Applicant On-Boarding. Primary vendor liaison, ensures development and improvements are completed on schedule and within budget. 
• In conjunction with Admissions leadership and in direct collaboration with the Admissions Recruiter, guides and secures resources for the development and implementation of Admissions’ strategic plan and recruitment activities. 
• Designs, programs, and maintains Admission informatics for use by staff in their daily workflows, and by the Director of Admissions and Student Affairs and the Associate Dean of Admissions for the ongoing assessment of each application season and trending against peer institutions and national AAMC and AMCAS data.
• Develops and implements code to create working datasets for analysis and report findings using statistical analysis software, including generation of tables and graphs, editing and reporting. 
• Engineers the links between various data sources within the complex WashU Medicine educational IT environment to create reports for constituents in meaningful, easy-to-interpret formats. 
• Serves as an analytical contact for the department. Works with the Director of Admissions and Student Affairs to create methodologies to ensure operational goals and objectives are met. 
• Supports annual publications with Associate Dean for Admissions and Director of Admissions and Student Affairs, including Reasons Report and COA Facts Report.
• Assists the Admissions Recruiter’s efforts through visits to outside undergraduate institutions, the directing of WashU Medicine’s Second Look Weekend, PreHealth Advisors Weekend, and oversight of daily interview day activities and events. Liaison to WashU Medicine Marketing & Communications, oversight of marketing activities including website, social media, video production, and print publications.
• Liaisons for the Committee on Admissions leadership and members. Provides executive functions for the Committee on Admissions, documenting and tracking all actions taken by the Committee.
• Provides back-up to Associate Dean for Admissions, Assistant Dean for Admissions, and Director of Admissions and Student Affairs.
• Liaisons to AAMC, AMCAS and thirteen (13) School Consortium.
• Provides ongoing monitoring of national accreditation and policy changes and their related implementation at WashU Medicine.
• Responsibility for all mass group admission actions and oversight of interview day activity.
• Assists the coordinator of the Student Affairs Business Office with the budget.
• Assists with the organization and maintenance of room 1817 located in the North Building.
• Performs other duties as assigned.

Working Conditions:

Job Location

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

• Ability to move to on and off-campus locations.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications:

No specific certification is required for this position.

Work Experience:

Administrative Office (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Supervisory Or Management In An Enterprise Or Higher Education Environment (3 Years)

Skills:

Microsoft Office, Office Administration

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.