Undergraduate Research Program Student Assistant

Job Posting Title:

Undergraduate Research Program Student Assistant

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 15, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

UT Learn and LinkedIn Learning are free professional development programs offered to student employees, as well as the SEED Programs under the Student Employment Office:

https://hr.utexas.edu/learning-development

https://www.linkedin.com/learning/?u=36306084

https://hr.utexas.edu/student/SEED

https://hr.utexas.edu/student/SEED/seed-workshops

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.  

Purpose

Provide support to the College of Liberal Arts (COLA) Undergraduate Research team, assisting with planning, execution, and administration of undergraduate research initiatives, such as the Undergraduate Research Apprenticeship Program (URAP) and the Home to Texas (H2TX) program. The successful candidate will help coordinate events, assist with outreach and promotional efforts, perform administrative tasks, and serve as a student ambassador for COLA’s undergraduate research opportunities.

Student Technician will gain:

• Practical experience supporting high-impact undergraduate research programs

• Deeper understanding of COLA’s research mission and student research initiatives

• Hands-on experience in event planning, communication, administrative coordination, and outreach

• Familiarity with University systems and workflows

• Opportunities to contribute creatively to promotional campaigns and program visibility

• Leadership experience through ambassador responsibilities

• A collaborative work environment with staff and faculty committed to enriching undergraduate research

Responsibilities

• Help manage program logistics, including scheduling meetings, coordinating communications, and organizing event materials.

• Provide administrative support such as tracking program participation, updating internal records, preparing program documentation, and managing routine email correspondence.

• Assist with designing, updating, and maintaining the COLA Undergraduate Research website.

• Assist with outreach by designing and drafting social media content, promotional materials, and/or outreach emails

• Assist in the planning and execution of undergraduate research events, such as the URAP End-of-Semester Celebration/Symposium and the COLA Undergraduate Research Fair.

• Help design materials such as event signage, URAP t-shirts, flyers, and presentation slides.

• Coordinate meeting logistics, including sending scheduling polls, booking rooms, ordering catering, managing calendar invites, and creating Zoom links.

• Serve as a student representative and ambassador for URAP, H2TX, and/or other undergraduate research programs/labs.

• Communicate professionally with faculty, staff, and students through email and in-person interactions.

• Assist with other special tasks and projects related to COLA undergraduate research, as assigned

Required Qualifications

• Previous participation in URAP and/or H2TX is strongly preferred.

• Excellent communication skills and professional email etiquette.

• Strong organizational and time management skills.

• Familiarity with MS Office (Excel, Word, Outlook, Teams) and creative tools (Canva, Adobe Creative Suite).

• Ability to learn and work with internal administrative systems. Experience with the UT Web Editor is a plus, but not required.

• Dependable, punctual, and able to work independently as well as part of a team.

• Genuine enthusiasm for undergraduate research.

• Availability to work 8–10 hours per week between 9 AM – 5 PM, Monday through Friday

Salary Range

$18.00 per hour

Working Conditions

• Standard office environment

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.