Education Program Coordinator, Landmarks

Job Posting Title:

Education Program Coordinator, Landmarks

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Hiring Department:

College of Fine Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As the university’s public art program, Landmarks enriches the lives of students and visitors by presenting art that is broadly accessible and free to all. Some fifty works of modern and contemporary art are throughout the 433-acre campus and viewed by thousands of people every day. 

Benefits package:  

• 100% employer-paid basic medical coverage  

• Retirement contributions  

• Paid vacation and sick time   

• Paid holidays   

• Other services and perks. 

This position requires excellent writing skills, a basic knowledge of art history and art historical terms, and an in-depth understanding of experiential learning-- an engaged learning process whereby students “learn by doing” and by reflecting on the experience.  

The job has many moving parts and requires someone who can project manage, capably multi-task, and meet deadlines with quick turnaround times. Successful candidates will be self-directed and flexible. This position requires periodic weekend and evening work.   

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply. 

Purpose

The education program coordinator develops and/or manages all educational and public programs for Landmarks, the public art program of The University of Texas at Austin. Using Landmarks’ collection as a teaching tool and overarching framework, the coordinator develops programs with curricular relevance for wide-ranging disciplines across campus, as well as events that engage the larger Austin community. The coordinator also manages Landmarks’ volunteer docent program and student employees who staff the James Turrell Skyspace on campus. 

Responsibilities

• Tour management: Recruit and train new docents to give tours of the collection and to serve as capable ambassadors for Landmarks. Prepare docent training materials. Assure quality of tour presentations by docents. Plan recruitment events and enhanced learning opportunities. Partner with outside institutions to expand docent training. Implement strategies to encourage growth of docent community. Administering docent surveys to track progress. Promote tours to UT faculty and staff. Respond to tour inquiries from the public and development. Design and lead tours for UT and Austin community. Includes annual bike tour, dog tour, Landmarks at Night, and monthly weekend tours. Assist in the development and coordination of mobile tours.

• Manage routine administration of James Turrell Skyspace: Recruit, hire, train, schedule, supervise, and manage HR for paid student Skyspace attendants. Approve timesheets. Coordinate with Skyspace team to log and record attendance numbers. Manage reservation system and respond to Skyspace inquiries. Coordinate with IT support and Landmarks’ communications team to ensure the Turell website is current and functioning properly. Respond to all emails sent to Landmarks’ reservation email address. Schedule group or classroom tours as appropriate. Ensure Skyspace closures and cancellations (for maintenance or other reasons) are communicated in a timely manner.

• Oversee the production of educational materials: Identify and manage curatorial contributors/authors for each Landmarks’ project. Oversee and maintain deadlines for the curatorial contributor’s essay, bibliographic highlights, audio guides, and other deliverables. Create activity guides for children. Assist in development of Landmarks handbook.

• Manage public programs: Plan and coordinate all logistics for public programs. Serve as liaison between Landmarks and representatives from UT college or department or outside organizations. Manage vendor agreements and event logistics as required. Plan and manage volunteers for Explore UT and other campus programs. Liaison with campus and community constituents to collaborate on event development and promotion. Collaborate with colleagues at the Fine Arts Library to recommend acquisitions for books and other materials related to Landmarks’ projects and artists.

• Intern management: Recruit, hire, train, schedule, supervise, and manage interns assigned to the Education Department.  Approve bi-monthly timesheets at payroll deadline. Provide mentorship and appropriate assignments to further educational goals. Evaluate performance and provide constructive feedback at regular intervals.

• Administrative Coordination: Formulate and monitor budgets for all education programs in coordination with Landmarks Business Administrator. Coordinate education related contracts, purchase orders, and invoices. Track tour attendance, event attendance, and volunteer participation. Provide education programming stats for development purposes. Maintain strategic plan, timeline, project checklists, project lists, and dashboard reports in coordination with colleagues.
   

Required Qualifications

• Bachelor's degree

• 3 years’ experience coordinating or administering a program

• Experience working in arts education 

• Excellent writing and communication skills

• Ability to project manage, multi-task, and successfully meet deadlines

• Able to demonstrate an in-depth understanding of experiential learning—an engaged learning process whereby students “learn by doing” and by reflecting on the experience

• Required Competencies: Effective Communications, Initiative, Problem Solving, Decision Making and Critical Thinking, Managing Multiple Priorities, Teamwork, Service Excellence 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$54,000 - $60,000 

Working Conditions

• Required on campus three days a week, five days a week during new in position period.  

• Repetitive use of a keyboard at a workstation 

• Prolonged screen time 

• Use of manual dexterity 

Work Shift

• Monday – Friday 8am – 5pm, with some evenings and weekends to attend events or programming. 

Required Materials

• Letter of interest

• Resume/CV

• Writing Sample

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.