Assistant/Associate Art Registrar

Job Posting Title:

Assistant/Associate Art Registrar

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Hiring Department:

Jack S Blanton Museum of Art

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Blanton Museum of Art at the University of Texas at Austin is known for its bold vision, from a dynamic reinstallation of the collection galleries in 2017, to the opening of Ellsworth Kelly’s monumental work of art, Austin, in 2018, and redesign of its grounds by Snøhetta in 2023, and the exhibitions and educational programs that define the museum’s role in the community.

There is even more to come for the Blanton and the thousands of school and university students and visitors we serve.  With a proven track record as a museum that is deeply relevant, and where education is embedded into everything we do, we have put The University of Texas at Austin, and the city of Austin, on the forefront of the visual arts.

Benefits eligible Blanton Museum of Art staff enjoy the same competitive benefits, programs and services available to the University of Texas at Austin employees.  Blanton staff also have access to complimentary admission to the museum, selected museum events, and a 20% discount at the Museum Store. 

The Blanton is home to a vast array of roles matching a wide range of interests and talents.  No matter the staff position at the Blanton, all contribute to the preservation of culture and history for the entire community.  We invite you to view and apply for this professional opportunity.

Purpose

The Assistant/Associate Art Registrar supports the Collections and Exhibitions department by facilitating all external and internal rights and reproduction requests, ensuring the proper use of image assets and captions for all artworks that are in our collection and/or under our care. Additionally, this role will occasionally have sole registrar responsibilities for small exhibitions as assigned and assist other members of the registrar team on acquisitions and exhibitions as needed. 

Responsibilities

Rights and Reproductions

• Processes internal and external requests for intellectual property rights and reproductions for images of works of art in the museum’s collection and archives for both scholarly or commercial purposes and completes all billing accordingly.

• Obtains non-exclusive copyright licenses for works in the collection.

• As assigned, secures image rights for exhibitions and publications generated by the museum.

Acquisitions & Collections Care

• As assigned, completes all required processing for incoming acquisitions including; processing deed of gift/purchase paperwork, coordination of packing and shipping, incoming receipt, and condition report.

• Works with other registrars to add updated collection object information to both digital and paper archives.

Exhibitions

• Responsible for all documentation and organization of assigned exhibitions.  Including corresponding with lenders and their agents, coordination of loan agreements and insurance; conservation and/or local condition reports, packing, domestic and foreign transportation, customs documentation, and final archiving of documentation both in files and CMS.

• Coordination of courier arrangements: hotel, airfare, itineraries, per diem, etc.

• With support from the Director of Collections and Exhibitions, completes applications for the following as needed for certain assigned exhibitions: indemnity, immunity from judicial seizure, CITIES and Fish and Wildlife, any other process for the approval of domestic and foreign loans.

General

• Represents the museum with a high level of integrity and professionalism.

• Adheres to museum policies supporting management decisions in a positive, professional manner, and works collaboratively with all staff.

• Acts as courier for BMA collections and exhibitions, as assigned.

• Maintains confidentiality within and outside the museum.

• Supervises work-study and/or volunteers, as assigned. 

• Other duties as assigned.

Required Qualifications

• Bachelor’s Degree required:  Art, Art History, or the Humanities preferred

• Minimum 2 years’ experience working in a museum registrar’s department with similar duties.

• Knowledge of museum standards and best practices of registration, including art shipping, handling, packing, and installation, conservation and condition reporting, fine art insurance, and collections storage requirements and procedures.

• Ability to work in Adobe and Microsoft suites, and working knowledge of collection management systems (TMS, Argus, Axiell, Qi, etc.).

• Highly detail-oriented, with strong organizational skills

• Ability to assess priorities, work well under pressure; manage time efficiently, analyze and solve problems independently, and, if necessary, collaboratively.

• Professional written, verbal, and interpersonal communication skills with staff members, trustees, lenders, donors, and volunteers.

• Ability to be flexible and embrace changes within this position due to departmental priorities and/or for cross-training purposes.

• Must be able to visually inspect artwork.

• Must be able to sit or stand for long periods of time.

• Must be able to lift 25 lbs.

• Must be able to complete short and long hours of travel by plane, truck, or other method of transportation as needed.

Relevant education and experience may be substituted as appropriate.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employeeswho are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$45,000

Working Conditions

• Standard office environment

Work Shift

• Generally M-F, 8am - 5pm; occasional evening or weekend hours to meet business needs.

Required Materials

• Resume/CV

• 3 work references with their contact information including email addresses; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.