Temporary Production and Operations Assistant, UChicago Presents
Department
AHD Staff: Music Administration
About the Department
Job Information
Job Summary:
The primary role of the Production and Operations Assistant is to ensure all elements related to the concert are in place for a successful performance. Some planning and coordination tasks with your supervisor may be completed remotely leading up to event days. The position reports to Jessica Wolfe, Director of Production and Education of UChicago Presents. For more information, please see www.chicagopresents.uchicago.edu.
This on-site position is based at the University of Chicago, with a start date in September. The role offers an anticipated schedule of 8-12 hours per week, concentrated primarily on concert or event days. Please note that the number of hours worked each week will fluctuate in accordance with UCP's event calendar, which is not consistent from week to week. As such, there will be periods of high activity as well as stretches with little or no scheduled work, for example between Thanksgiving and New Year.
This is a temporary, part-time position, offering $22 per hour and is not benefits eligible. Applicants must submit a resume AND cover letter to be considered.
Responsibilities:
- Coordinate logistics for upcoming concerts, such as confirming event schedules, liaising with artists or their management, and communicating with vendors or other stakeholders as needed.
- Arrive at the venue ahead of artists and vendors to ensure that the hall is prepared, such as lights are on, stage is set/clear, piano is out, etc.
- Serve as on-site contact for vendors, receiving backline and confirming against technical riders and stage plots.
- Greet the artists at the venue, show them to green room, attend to their needs (coffee/tea, music stands, preferred piano bench, etc.), and introduce them to venue manager/crew.
- Act as a liaison between artists, the venue manager, and production team to ensure stage, lighting, and logistical requirements are met.
- Organize and oversee green room setup and cleanup; arrange refreshments or meals for artists as needed.
- Work with UCP staff as needed on set up and break down.
- Troubleshoot any production needs or last-minute changes as they arise during events.
- Perform other duties as assigned by supervisor related to production, logistics, or artist hospitality.
Additional Responsibilities
Education, Experience, or Certifications:
Education:
- High school diploma or GED required.
Experience:
- Minimum 1-2 years working in event/concert space.
Required Documents:
- Resume/CV
- Cover Letter
Relevant on-site dates
Mandatory:
- October 10, 2025
- October 19, 2025
- October 20, 2025
- October 21, 2025
- October 22, 2025
- October 25, 2025
- November 1-2, 2025
Tentative (to be coordinated with supervisor):
- October 12, 2025
- October 17, 2025
- November 9, 2025
- January 18, 2026
- January 23, 2026
- January 30, 2026
- February 6-7, 2026
- February 15, 2026
- March 6, 2026
- March 13, 2026
- March 27, 2026
- April 11-12, 2026
- April 17, 2026
- April 19, 2026
- April 24, 2026
- April 30, 2026
- May 1, 2026
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Frequency
Hourly
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Posting Statement
The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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