Program Director, Advanced Scholars Masters Enrollment

Department

ESA Deputy Director STEM Programs - Direct Reports

About the Department

Career Advancement serves a student population of approximately 7,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students’ success after graduation. Career Advancement offers innovative and comprehensive career development services with a focus on pre-professional preparation, experiential education, and opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development, while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at careeradvancement.uchicago.edu.

Job Summary

The Advanced Scholars Masters Enrollment Program Director will be responsible for the management of the Advanced Scholars Master’s program initiative, supporting College students in pursuing advanced degrees at the University of Chicago. The Director will oversee all components for 4+1 program administration including full-cycle application management, data tracking, marketing and communications, and stakeholder management.

The Program Director will also provide one-on-one student advising to students in the College, guiding their exploration of graduate degree programs and reviewing application materials. They will work closely with team members in Career Advancement to provide updates on Advanced Scholars initiatives, program requirements, and application timelines so information can be disseminated to College students across disciplinary fields. This role will also serve as the lead liaison with University Divisional partners engaged in the Advanced Scholars program. The Director will provide regular updates on application processes, data, and program enhancements.

Responsibilities

• Works independently to lead Advanced Scholars enrollment efforts including full-cycle application process management.
• Utilizes first-hand knowledge and skills gained from graduate school experience to successfully counsel and advise students interested in pursuing an advanced degree.
• Assists students with application materials including statements of purpose and resumes/CVs.
• Develops and maintains efficient methods to track student data, quantify student engagement, and monitor outcomes progress. Regularly considers and communicates program successes to Career Advancement, ESA, Divisional Partners and University leadership through the creation of memos, proposals, reports, and other written material.
• Oversees the development and implementation of strategic program enhancements to further streamline application processes and integration with Divisional matriculation systems.
• Serves as point of contact for UChicago academic divisions to collaboration on application processes, student engagement levels, and relevant program updates.
• Works with software vendors and campus stakeholders to ensure application systems can easily apply to graduate programs across the University. Works independently to gather and disseminate real-time admissions data.
• Manages marketing efforts for 4+1 programs including developing and disseminating promotional materials, equipping Career Advancement colleagues with program information to share with advisees, and maintaining program website.
• Manages or provides support to additional Career Advancement initiatives as assigned, including student advising,  and events.
• Conducts job search and career management related large lectures, hands-on workshops, special events, training programs, and one-on-one career coaching sessions. Acts as a resource for and directs students to other career resources as needed.
• Analyzes markets and trends as they relate to job searches. Assesses student feedback and evaluations and collaborates with other career services staff members, student organizations, or other staff to determine program offerings and innovations.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree or higher.

Experience:

• Career advising or admissions experience with students or young professionals.
• Expertise in counseling, program development, or a related area.
• Background working with college-aged students and/or new recent college graduates strongly preferred; developing and managing an internship program a plus.
• Expertise in program development, or a related area.

Technical Skills or Knowledge:

• Microsoft Excel and PowerPoint.
• Utilizing Zoom, Microsoft Teams, or other digital platform for meetings and events.

Preferred Competencies

• Deep commitment to customer service, strong interpersonal skills and a high level of professionalism when interacting with internal and external clients.
• Support students, staff, and other constituents from diverse backgrounds.
• Multitask, meet deadlines, and work successfully and positively in a fast-paced environment.
• Demonstrated success in maintaining collaborative relationships with diverse constituencies.
• Strong coaching or counseling skills.
• Excellent verbal and written communications skills; strong interpersonal, quantitative, and networking skills.
• Developing and delivering presentations, and communicate to large groups, as well as one-on-one with students, senior management, faculty, and alumni.
• Develops strong relationships with a wide variety of constituents, including employers and external partners like alumni and parents, students, faculty, staff, and senior leadership.
• Outcomes-driven and action-oriented attitude, prioritize work and meet deadlines.
• Problem-solving and reasoning, critical thinking and decision-making skills.
• Exemplary organizational skills and attention to detail.
• Handle sensitive matters with tact and discretion, and maintain confidentiality.

Working Conditions

• Work evening hours and weekends on an occasional basis, generally 1-2 days per month.
• Travel, generally two or three times per year.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• Professional References Contact Information (3)(required)

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$87,550.00 - $113,300.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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