Development & Advancement Associate

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

The Development & Advancement Associate (Part-Time) plays a vital role in advancing the mission of Texas Health Action by supporting both external and internal development initiatives. This position provides essential administrative and fundraising support to the Development Director and Chief Advancement Officer, helping to strengthen donor relationships, ensure smooth campaign execution, and contribute to the overall success of the organization’s fundraising and advancement goals.

Key Responsibilities: 

Communications 

• Draft and prepare email campaigns, including writing copy for fundraising appeals, special projects, and event communications. 

• Generate reports and track performance of communications initiatives. 

• Serve as liaison for development-related correspondence, including donor cultivation and stewardship. 

• Support donor engagement efforts by assisting with personalized communications and outreach. 

• Perform additional communications tasks as directed by the Development Director or Chief Advancement Officer. 

Development 

• Maintain and update donor database to ensure accurate and timely records. 

• Manage donor CRM system and prepare monthly reports for performance indicators. 

• Prepare and distribute end-of-year tax acknowledgment letters. 

• Assist with fundraising campaigns and appeals, including annual giving and new initiatives. 

• Provide logistical and administrative support for fundraising campaigns, events, and donor stewardship. 

• Draft donor thank-you letters and assist with stewardship efforts. 

• Act as liaison with contracted event planners and external vendors. 

• Coordinate and support volunteers for events and other development activities. 

• Provide on-site assistance for fundraising events, including event logistics and donor engagement. 

• Carry out other development duties as assigned by the Development Director or Chief Advancement Officer. 

Administration 

• Coordinate the design, ordering, and distribution of printed and marketing materials through vendors. 

• Organize and maintain archives of historical campaign and development materials. 

• Manage office supplies for the development department and reorders as needed. 

• Provide general administrative support to the Chief Advancement Officer and Development Director. 

• Perform other administrative duties as assigned to ensure smooth department operations. 

Additional Requirements – Must have and be able to maintain a valid Texas driver’s license, personal liability insurance, and a safe driving record. Must have access to and willingness to use a personal vehicle for work-related travel.

• Must have basic PC skills that include a combination of working in a Windows Operating System and Microsoft Outlook, Word, and Excel.
• Understands the importance of maintaining confidentiality; able to maintain confidentiality under HIPAA standards.
• Must have the ability to exercise a high degree of diplomacy and tact; excellent customer services and interpersonal communication skills; Cultural sensitivity and demonstrated ability to work with diverse people groups.
• Well-developed verbal and written communication skills in English; Additional language abilities desirable. Ability to work well under pressure with minimal supervision.
• Ability to effectively interact with persons of widely diverse roles, backgrounds, cultures, and socio-economic classes, those in crises or resistant or negative toward organizations.
• Ability to apply time management practices to prioritize, schedule and complete work effectively to comply with mandated policies and deadlines.
• Ability to work on multiple tasks or parts of tasks simultaneously to ensure timely completion of work activities.
• Must be able to work productively with other departments and employees.
• Ability to work with professionals from various partners and organizations.
• Usually up-to twenty (20) hours per week, some weekends may be required.
• Must be able to multi-task, prioritize with strong time management skills.
• Exceptional follow through on tasks and assignments

Applicant Information:

• Submitting official transcripts, diplomas, certifications and licenses may be required prior to final offer. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Information regarding employment history as it relates to the qualifications of the position may be needed for employment verification.
• The applicant selected for employment is subject to a pre-employment background check. A history of conviction may not automatically disqualify an applicant. Applicants with a history of conviction may be considered on a case-by-case basis, after individualized assessment of factors including the nature of the conviction, the job duties and responsibilities, the length of time since the conviction, and evidence of mitigation or rehabilitation. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Compensation

Based on job duties and requirements, this position has a hourly rate of $22.00 - $23.50 per hour. Initial placement within this range will be based on hired candidate's qualifications and relevant experience.

Education and/or Licensure – H.S. Diploma, GED or equivalent required. No licensure required.

Experience – 1+ years of experience in administrative and fundraising support required.

• Excellent written and verbal communication skills. 
• Strong organizational skills and attention to detail. 

• Ability to manage multiple priorities in a fast-paced environment. 

• Some experience with donor database systems or CRMs preferred. 

• Proficiency in Microsoft Office Suite and Microsoft Teams; experience with email marketing platforms a plus. 

• Demonstrated interest in nonprofit development, fundraising, or related fields. 

• Ability to work independently and as part of a team with discretion and professionalism.

Additional Preferred Requirements – Experience with LGBTQIA+ and/or other marginalized communities a strong plus. Bi-lingual (English/Spanish) a plus. Experience in healthcare preferred but not required.

Physical Requirements/Environmental Conditions –

Perform the following with or without reasonable accommodations:

• Ability to stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, grasp, and be able to perceive the attributes of objects such as size, shape, temperature, and/or texture by touching with skin, particularly that of the fingertips.
• Ability to express and exchange ideas via spoken word during activities in which they must convey detail or important spoken instructions to others accurately, sometimes quickly and loudly.
• Hearing to perceive the nature of sound with no less than 40 db loss @ Hz, 1000 Hz, and 2000 Hz with or without correction; ability to perceive detailed information orally and make fine discriminations in sound.
• Perform repetitive motions with wrists, hands, and fingers. Individual must be able to exert up to 100 pounds of force occasionally and to be able to lift, carry, push, pull, or otherwise move objects.
• Work requires a minimum standard of visual acuity with or without correction that will enable people in the role to complete administrative and clerical tasks, as well as inspect and analyze.
• Must be able to work and concentrate amidst distractions such as noise, conversation, and foot traffic; ability to handle interruptions often and be able to move from one task to another.
• While worker may possibly be subjected to temperature changes, the worker is generally not substantially exposed to adverse environmental conditions as the work is predominantly inside.