Inventory and Property Control Coordinator I

Job Title

Inventory and Property Control Coordinator I

Agency

Texas A&M University

Department

Vet Med-Teaching Hospital

Proposed Minimum Salary

$20.00 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are

The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital http://vethospital.tamu.edu/smallhttp://vethospital.tamu.edu/small-animal-hospitalanimal-hospital and the Large Animal Hospital http://vethospital.tamu.edu/large-animal-hospital, both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.  

What we want 

The Inventory and Property Control Coordinator I will provide broad inventory services to the VMTH.  A successful inventory manager will maintain hospital inventory of all supplies, work to oversee ordering and receiving processes and maintain accurate counts and records of all products.  This person will act as the liaison between the clinical services, purchasing, pharmacy, and receiving to ensure that products are maintained at appropriate levels, stored in operating conditions and available based on supply and demand.  The inventory manager will work with the appropriate software to maintain par levels, pricing, and ordering information.  This person will also be responsible for scheduling semi-annual inventory as well semi-regular formulary review and inventory audits as appropriate.  The successful candidates will coordinate with end users in product selection and changes in formulary when necessary.  The inventory manager will be responsible for (or overseeing) ordering and receiving and reconciliation of orders.  This person will help organize the physical storage and selling of supplies to services to optimize space and efficiency.  This person will supervise the Inventory and Property Control Coordinator(s) I and ensure that all orders for the hospital are placed proficiently and efficiently and follow all State rules and regulations.

What you need to know

Pay: $20 - $25 an hour

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.  

Qualifications

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• One year of related experience in one or all the following: inventory or warehouse management, hospital inventory operations.

Required Special Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong supervisory, management, and interpersonal skills.
• Ability to work in a complex environment with State rules and regulations and apply rules to purchases and payment transactions.
• General knowledge of inventory verification and valuation methods, procuring and receiving.

Preferred Qualifications

• 3 years of related experience in business, accounting, purchasing, or inventory control. 
• Strong supervisory, management and interpersonal skills.
• Inventory Management Certification. 
• Knowledge of word processing and spreadsheet applications.

Responsibilities

Inventory process coordination

• Oversees and maintains hospital inventory of all supplies, coordinating the purchasing and receiving processes, and maintaining accurate counts of all products.
• Signs inventory certifications.
• Monitors and assures inventory levels meet demand by tracking usage & setting inventory levels in support of appropriate PAR levels conducive to hospital function.
• Design and implement procedures to mitigate loss; limit excess, outdated and slow-moving inventory; and improve processes. Implement a notification system upon delivery of rush/overnight orders. 
• Oversee the distribution of medical supplies to requesting departments. 
• Oversee accuracy in shipments going out or coming in and manages all documentation of received goods. Efficiently uses warehouse space.
• Ensures supply chain areas are organized and maintained, including regular cleaning and labeling. 
• Schedules and performs audits on departmental inventories.

Supervising and Training

• Responsible for hiring, training, and evaluating assigned employees. 
• Monitors schedules and workloads of staff to maximize utilization of employees and equipment. Conducts training for new central supply staff.  (This currently includes Pharmacy and Central Receiving personnel).
• Updates instruction and procedure manuals regarding inventory.
• Attends training and workshops as required.

Inventory formulary review

• Compile inventory reports and forecast inventory requirements by monitoring supply shortages. Act as a liaison between clinical supervisors and supply chain to set PAR levels and communicate any backorders, delays, damaged items etc. 
• Resolves customer service issues and answers questions of those needing assistance. 
• Will meet with the hospital service departments regularly to ensure proper supplies and pars are maintained.

Reporting

• Prepares and updates various and applicable inventory reports. Ensures compliance with Federal, State, and Texas A&M University System (TAMUS) guidelines governing property, inventory, and related activities.

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 
• 12-15 days of annual paid holidays   
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  
• Automatic enrollment in the Teacher Retirement System of Texas 
• Health and Wellness: Free exercise programs and release time  
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  
• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.