Chief Financial Officer

Description

The Chief Financial Officer (CFO) is a key member of the executive leadership team, responsible for leading the agency’s financial strategy and ensuring the integrity of its fiscal operations. This role includes planning, organizing, and directing all financial functions, including accounting, budgeting, financial reporting, payroll, and oversight of Management Information Systems (MIS). The CFO ensures compliance with all regulatory and funding requirements to include Title 3 Older Americans Act funds and provides strategic financial leadership to support the mission and sustainability of the organization. Work is performed under the general supervision of the CEO.

Requirements

ESSENTIAL FUNCTIONS:

Financial Management and Strategy

• Lead all financial operations, including budgeting, accounting, financial reporting, investments, payroll, cash management, and risk management.
• Develop and implement financial systems, policies, and procedures to ensure compliance and efficiency.
• Advise the CEO and senior leadership on fiscal strategy, trends, and key financial developments.
• Certify the availability of funds for programs and contracts.
• Serve as the agency’s primary point of contact for benefits and payroll system vendors and ensure effective coordination and resolution of issues.

Accounting and Reporting

• Oversee the maintenance and accuracy of all accounting and financial records in accordance with GAAP and applicable regulations.
• Direct the preparation of monthly, quarterly, and annual financial statements and reports.
• Review and approve disbursements and financial transactions to ensure compliance and fiscal integrity.
• Serve as primary liaison for all external audits, coordinating preparation, documentation, and timely responses.
• Serve as the main point of contact for external auditors, ensuring open communication and successful completion of annual and other required audits.

Budget and Planning

• Lead the development of the annual organizational budget and monitor performance against budget goals.
• Provide financial forecasts and assist departments in budget planning and analysis.
• Serve as the key administrative lead for the agency’s budget software, including system oversight, user access management, troubleshooting, and coordination of updates and training.
• Present financial information and analysis to internal departments and senior leadership.

Grants, Contracts, and Procurement

• Oversee financial aspects of grant administration and compliance, including budgeting and financial      reporting for federal, state, and local funding.
• Direct subcontracting and procurement processes, including development of RFPs, analysis of proposals, and recommendation of funding allocations.
• Oversee the preparation and administration of contracts for client services.

Board of Directors and Governance

• Serve as primary staff representative to the Board of Directors’ Finance Committee.
• Attend Board of Directors meetings and provide timely, accurate updates on the organization’s fiscal position.
• Present financial statements, budget updates, and fiscal forecasts to the Board and respond to inquiries.
• Collaborate with the CEO and Board leadership to support financial decision-making at the governance level.

Internal Controls and Compliance

• Monitor and evaluate internal control systems to safeguard agency assets and ensure compliance with all regulatory requirements.
• Continuously assess and enhance financial processes for improved efficiency, transparency, and accountability.

Leadership and Supervision

• Provide leadership and direction to the Finance and MIS teams.
• Support staff development and performance management within the finance and MIS departments.
• Collaborate with executive leadership to align financial goals with organizational strategy.

Other Duties

• Perform additional related tasks as assigned by the CEO.

KNOWLEDGE, SKILLS AND ABILITIES 

· Thorough knowledge of general laws and administrative policies governing municipal financing practices and procedures; comprehensive knowledge of the principles and practices of accounting and budgeting in government. 

· Strong knowledge of budgeting principles, financial forecasting, and financial risk management.

· Familiarity with regulatory compliance and reporting requirements for federal, state, and local grants.

· Proficient in Microsoft Office Suite, TEAMS

· Evaluate complex financial systems and efficiently formulate and install accounting methods, procedures, forms and records and prepare informative financial reports. 

· Knowledge of A-133 audit procedures, internal controls, and financial systems management.

· Understanding of employee benefits and payroll systems.

· Advanced proficiency in financial software (i.e.: preferred MARTUS), accounting systems, and budget platforms.

· Strategic thinking and analytical problem-solving skills.

· Strong leadership and team-building skills to manage and develop staff.

· High-level presentation and reporting skills for executive and board communication.

· Project management and process improvement skills.

· Ability to lead a multi-functional financial team with integrity and vision.

· Ability to communicate financial concepts to non-financial stakeholders with clarity.

· Ability to manage multiple priorities, meet deadlines, and work independently.

· Ability to interpret and apply complex funding regulations and financial policies.

· Ability to build collaborative relationships with internal departments, external partners, auditors, and vendors.

· Plan, organize, direct and evaluate the work of subordinate employees and establish and maintain effective working relationships with other department heads and governmental officials. 

· Formulate long-range fiscal planning. 

WORKING ENVIRONMENT

• This role is based in our office five days each week to foster team collaboration and firsthand engagement; however, we value flexibility and understand the need for remote work under certain circumstances. Therefore, we offer the option to work remotely when necessary to accommodate the work that is to be accomplished after the completion of onboarding and based on business needs.

EDUCATION AND EXPERIENCE

· Requires a Bachelor’s Degree from an accredited college or university in Accounting, Business Administration or Economics. CPA or Master’s degree preferred.

· Six (6) years’ experience in Public Administration including three (3) years supervisory experience.

· Demonstrated knowledge of accounting principles, budgeting, and financial reporting, preferably in a nonprofit or governmental setting. (Preference: Familiarity with Title 3 Older American Act Funds)

· Experience with grants management, especially federally or state-funded programs. (Preference: A-133 audits, MARTUS financial software preferred) 

· Experience working with external auditors and third-party benefits/payroll vendors preferred.

· Proficiency in financial systems and ERP platforms; knowledge of MIS oversight is a plus.

· Strong analytical, organizational, and leadership skills.

· Excellent written and verbal communication skills, including the ability to present financial information clearly to non-financial stakeholders such as board members.

· Must possess a current valid Virginia Driver’s license, and meet the agency driving eligibility standards

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. From time to time, the supervisor will ask job holder to perform additional duties related to the completion of the work.