Senior Buyer - Procurement

Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:

MAJOR FUNCTION

Leads complex procurement efforts for goods and services across County departments. Develops and coordinates competitive solicitations, ensures compliance with procurement policy and state regulations, and delivers responsive, high-quality procurement services that support County operations.

ILLUSTRATIVE DUTIES Solicitation and Contract Preparation

• Reviews scopes of work, technical specifications, and special conditions submitted by departments.
• Drafts and issues Invitations for Bid (IFBs), piggyback agreements, and related solicitation documents for commodities, services, and demolition projects.
• Conduct pre-bid meetings and vendor communications to clarify procurement requirements.

Procurement Evaluation and Award

• Analyzes bids and quotes to identify responsive and responsible vendors.
• Prepares award recommendations and supporting documentation for supervisor review.
• Finalizes procurement actions in accordance with policy thresholds and division standards.

Compliance and System Management

• Reviews and approves small purchases and commodity piggybacks for all divisions.
• Monitors small purchase reporting to ensure compliance with spend limits.
• Maintains accurate bid and contract records using the County’s contract management system (e.g., Novatus).
• Serves as the P-card administrator, ensuring adherence to usage policies and reconciliation requirements.

Training and Support

• Conducts procurement training for County staff to promote consistency and compliance.
• Serves as a liaison to departments, divisions, and vendors for procurement-related questions and guidance.

Additional Duties

• Performs other related duties as required to support procurement operations and ensure service continuity.

KNOWLEDGE, ABILITIES AND SKILLS

• Drafts clear and compliant bid documents and solicitation materials.
• Interprets procurement policies, procedures, and legal requirements.
• Analyzes vendor responses and makes data-informed award recommendations.
• Delivers formal and informal training to employees on purchasing procedures.
• Maintains accurate records using procurement systems and databases.
• Communicates effectively across departments and vendor networks.
• Manages time efficiently and adapts to shifting priorities.
• Builds collaborative relationships with colleagues, customers, and vendors.
• Uses Microsoft Word, Excel, and contract management tools to support purchasing activities.

MINIMUM QUALIFICATIONS

Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, or a related field

At least two (2) years of experience in purchasing, procurement, or contract administration Possession of a valid driver’s license and ability to obtain a Florida driver’s license upon employment