Occupancy Planning and Workplace Strategy Manager

About the Team

The Real Estate and Workplace team at OpenAI is pivotal in crafting and maintaining the physical environments that fuel our innovation and growth. This team ensures our facilities align with our dynamic business objectives. We manage daily operations, optimize workspace designs, and manage leasing and planning for our real estate portfolio. With a strong focus on sustainability and efficiency, the team works closely with internal stakeholders and external partners to create spaces that not only reflect our brand's identity and culture but also enhance employee productivity and well-being. Joining this team means being at the heart of shaping the environments that inspire our technological advancements and support our mission.

About the Role

As a member within the Real Estate & Workplace  team, you will drive strategic occupancy planning initiatives, overseeing multiple medium-to-large-scale projects from inception to execution. You’ll develop space strategies that support organizational growth, workplace trends, and cost efficiency while collaborating closely with cross-functional teams to align occupancy plans with business needs.

This is an individual contributor role based in San Francisco, CA, operating on a hybrid model with three office days per week. Relocation assistance is available to new hires.

In this role, you will:

• Collaboration & Influence – Partner with executives, EBPs, and cross-functional teams; present strategic recommendations by translating complex data into actionable insights.
  

• Facilitation & Alignment – Lead workshops and discussions to balance business priorities, team adjacencies, and workplace experience.
  

• Workplace Strategy – Define strategies that integrate headcount growth, hybrid work patterns, employee well-being, and culture while anticipating future workplace trends.
  

• Occupancy Planning – Develop and execute short- and long-term space strategies, including stacking plans, seating scenarios, and rapid occupancy solutions.
  

• Operational Excellence – Improve occupancy management processes, launch programs (e.g., utilization studies, surveys), and align execution with business growth and costs.
  

• Data-Driven Decisions – Build dashboards and scenario models using Tableau, CAFM, and Google Workspace to support informed decision-making.
  

You might thrive in this role if you have:

• 5-8 years of experience in occupancy planning, space utilization, or real estate operations.

• Proven ability to manage large-scale space planning and relocation projects in dynamic, high-growth environments.

• Strong analytical skills with expertise in GSuite, OfficeSpace, and Tableau.

• Excellent communication skills, with experience presenting to executives and influencing business decisions.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.

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