Accounts Receivable Specialist

O’Hagan Meyer LLC, a law firm located in the Chicago Loop, is seeking a detail-oriented, highly organized, and self-motivated Accounts Receivable Specialist to join our accounting team.

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

In this role, you will be responsible for managing assigned accounts, monitoring aging reports, conducting follow-up on outstanding balances, reconciling client accounts, and supporting various special projects related to firm collections. You will also serve as a key point of contact for accounts receivable inquiries, ensuring prompt and accurate resolution.

The ideal candidate will possess strong communication skills and the ability to work collaboratively with attorneys and clients nationwide. Prior experience in accounts receivable or collections is preferred, and experience within a law firm environment is a strong plus.

Responsibilities and Duties

• Maintain an AR portfolio with updated and accurate notes
• Document collection status on each matter using the firm’s internal system
• Perform E-bill Audit
• Researching status of bill payments
• Monthly communication to clients to collect on open invoices
• Business to Business collections
• Reconcile payments with AR ledger and correct discrepancies
• Identify client refunds needed due to overpayments and work with other teams in the department to have them processed
• Respond to partner inquires timely and accurately
• Respond to client inquiries timely and accurately
• Special projects related to the firm’s AR portfolio as needed

Qualifications and Skills

• Excellent communication skills, both written and oral
• Knowledge of standard accounts receivable policies, processes, and practices
• Skilled in client relations and resolving issues through effective communication
• High level of accuracy and attention to detail essential
• Ability to work in a team-oriented environment
• Well-developed organizational skills
• Demonstrated capacity to prioritize and manage concurrent tasks
• Proficiency in Word and Excel

Salary: $54,080 - $70,720 annually ($26-$43 per hour)

·       Health Care Plan (Medical, Dental, & Vision)

·       401(k) Retirement Plan

·       Life Insurance (Basic, Voluntary, & AD&D)

·       Paid Time Off (Vacation, Sick Leave, & Company Holidays)

·       Family Leave (Maternity, Paternity)

·       Short Term & Long-Term Disability 

·       Training & Development

·       Free Food & Snacks in Office

·       Wellness Resources

·       Commuter Benefits