Project Coordinator - Strategy & Multimedia

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Universal Products & Experiences Overview:

Universal Products & Experiences (UP&E) globally drives the expansion and elevation of NBCUniversal’s iconic collection of brands, intellectual properties, characters, and stories based on the company’s extensive portfolio of properties created by Universal Pictures, Illumination, DreamWorks Animation, and NBCUniversal Television and Streaming. The division executes this through innovative physical and digital products, engaging retail and product experiences across our expansive global theme park destinations (for both owned and 3rd party IP), location-based venues, e-commerce product platforms, and retailers around the world. Along with global brand strategy and creative, UP&E’s three lines of business include Consumer Products, Games and Digital Platforms, as well as Theme Parks Products & Retail. UP&E is a division of Universal Parks & Resorts, part of NBCUniversal, a subsidiary of Comcast Corporation.

Universal Products & Experiences is committed to leading transformation by attracting and retaining a diverse workforce of the highest caliber. We are committed to celebrating diversity and fostering inclusive, equitable environments by honoring the experiences, perspective, and uniqueness of each individual. Learn more about UP&E by visiting Universal Products & Experiences.

The Universal Products & Experiences Franchise team drives the global vision and strategic development and execution of our franchise strategy, creative tools and marketing plans to cultivate brand growth and drive revenue throughout the franchise ecosystem. We are a team of makers, thinkers, leaders and rebels whose passion is to ignite ideas every day, in a culture that celebrates creativity, fresh thinking, executional excellence and each other.

The Project Coordinator, Franchise Strategy & Brand Creative, will assist in supporting multiple projects across two functional areas and will have opportunities to gain key project management skills. The role partners closely with team members across franchise strategy, brand creative, category management, product design & development, retail development/marketing, legal, global asset production and global asset management. They will actively participate in best-in-class culture through exceptional teamwork and active engagement in team meetings to support the organization’s operational excellence. Reports to the Director, Global Franchise Strategy & NAM Commercial Operations.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $47,840 - $62,400

Essential Responsibilities:

• Assists UP&E Franchise Strategy Operations Director per their direction and guidance:
  • Supports the annual franchise planning processes and timelines, designed to ensure alignment across the business, capturing cross-functional feedback 
  • Supports the development of sales and resource tools to the global organization, coordinating timelines and delivery, including sell sheets, presentation decks, slates and other materials as required
    • Maintains UP&E Resource Hub, ensuring currency and identifying opportunities for updates and refreshes
    • Tracks embargo and UP&E product and retail launch and set dates
  • Assists and coordinates the development of ongoing Franchise communication vehicles, e.g., newsletters, alerts, and the availability of new materials
  • Ensures timely distribution of forward-looking internal and competitive slates to business leaders, including presentation-approved slates for broader business use
  • Partners with regional franchise leaders to deliver sales materials for Key Partner Meetings (KPMs) globally
  • Maintains the global master calendar
• Assists UP&E Brand Creative Operations Director per their direction and guidance:
• Works in partnership with operations leads to ensure seamless management of assigned guide and character art projects
• Assists with reviews of creative development with product design partners to ensure alignment in proof of concept, work in progress and creative rollout phases
• Supports development of agendas and presentation materials for creative review meetings (both internal and with vendors); compiles and sends recaps and feedback for continued work progression
• Liaison for legal, trademark and 3rd party partner approvals for creative projects, including all assigned creative deliverables
• Works closely with Global Asset Production & Management teams for seamless and timely posting of assigned creative deliverables
• Assists with creative guide audits and/or any research requested relating to guides posted on the asset management system over the lifecycle of the brand
• Assists all lead project managers with updates to project trackers, project management tools, budget trackers, and other ad hoc reports

• Recognizes sensitivity of studio assets and manages the watermarking, uploading, and distribution of assets to key internal stakeholders
• Collaborates with regions/vendors to localize assets based on business needs
• Maintains vendor list and annual vendor renewals across operations organization
• Supports project budgets, including budget planning, quarterly forecasting and pacing along with vendor set up, PO creation and invoicing
• Takes notes, helps to track agenda points, keeps meetings on track and on time and recaps next step
• Prepares and updates Keynote presentations to be used for meetings and other events
• Serves as member of Workfront task force team to develop the tool for broader Operations usage
• Contributes to the advancement and actualization of Universal’s diversity, equity, and inclusion commitments
• Additional duties as needed to meet business needs

Basic Qualifications:

• 1+ years of professional work experience, ideally in entertainment operations
• A team player prioritizing partnership, with the ability to follow instructions and follow through on projects
• Ability to work in a fast-paced environment with shifting/competing priorities and stretch assignments
• Effective communication, including speaking, writing and active listening as well as a professional presentation
• Basic project management skills, including project management software, note taking, scheduling, budgeting, attention to detail, time management, prioritization and multitasking abilities. Experience in Workfront is a plus.
• Proficient in MAC, including Keynote, PowerPoint, Teams, OneDrive/SharePoint, Outlook, Excel, and Word
• Knowledge of Acrobat, Photoshop, Illustrator a plus

Eligibility Requirements

• Must have unrestricted work authorization to work in the United States
• Must be willing to work in Universal City, CA

Desired Characteristics:

• Bachelor’s degree
• Comfortable dealing with people at all levels and easily collaborates
• Positive, enthusiastic, and energetic when interacting with others
• A passion and interest in consumer products, film/content, franchise/marketing strategy and studio process
• A long-term interest in project management

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].