Assistant to AVP of Academic Affairs - Office & Administrative Specialist Principle

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Working Title:

Assistant to AVP of Academic Affairs - Office & Administrative Specialist Principle

Institution:

Century CollegeOffice & Admin Specialist Prin

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

White Bear Lake

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$23.76 - $33.85

Job Description

Position Purpose

This position exists to provide assistance to the Associate Vice President of Academic Affairs, and the Academic Operations office. Executive assistance includes monitoring budgets, engaging in research and gathering information to support decision-making, coordinating communications with other administrative units and organizations, documenting division processes, managing core division documents, as well as providing back up for both curriculum management, and scheduling tasks.

Position Responsibilities

• Provide executive assistance to the Associate Vice President of Academic Affairs to ensure the goals of the division are accomplished.

• Manage the operations of Academic Affairs and Academic Operations.

• Serve as back up for curriculum support and scheduling.

• Support the management of articulation agreements. (Curriculum management)

• Support Academic Affairs events and processes.

Salary Range:

$23.76 – 32.06/hour

(DOQ – Salary Placement will be done at time of hire.)

Minimum Qualifications

• English sufficient to speak, write, and edit materials, including correct spelling, punctuation and grammar, to ensure the accuracy and completeness of oral communication and written materials.

• Word Processing/Database Management/Spreadsheets/Presentations – Proficiency with standard computer software programs to create, modify, and manage word documents, spreadsheets, and basic databases. Ability to use email, word processing, spreadsheets, and electronic database applications to research and prepare reports, letters, memos, and emails (Access, Microsoft Office Suite, and SharePoint).

• Customer Service Skills – On the phone, in person and online to provide effective general and specialized office support. This requires listening, common courtesy, tact, empathy, interest in positive problem solving, the ability to organize ideas logically, and the ability to persuade.

• Accounting/Budgeting/Expense Experience – Ability to perform or learn to perform administrative support work for the work unit’s expense and budget administration.  Ability to analyze a variety of data and information, select, and integrate relevant elements into responses and reports.

• Development of administrative and programmatic procedures – Ability to document and improve processes and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operations.

Preferred Qualification 

• Bachelor’s degree preferred or 4 years of related work experience.

• Knowledge of ISRS (Integrated Student Registration System).

• Knowledge of EMS (schedule management system)

• Knowledge of Modern Campus Catalog and Curriculum.

• Knowledge of MN State policies and procedures.

• A general understanding of curriculum and degree requirements.

• Knowledge of equity issues and experience working with diverse populations.

• Analytical skills – Ability to review information, select relevant aspects and integrate into meaningful responses and reports. Research a variety of topics and summarize information into clear and concise correspondence and reports.

• Self-motivated/Shows initiative - Organize and prioritize one’s own and others work.

Other Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held.

This position requires successful completion of employment references and a driver’s license background check.

Work Shift (Hours / Days of work)

Monday – Friday 8:00am – 4:30pm

Telework (Yes/No)

Yes - *Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.

Application Procedure -

Internal Applicants - Please make sure your applications materials reflect how you appear in Workday.

All current Century College and Minnesota State employees will need to log into Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub. Employees may also search for “Browse Jobs – Employees” in Workday via the search bar at the top to view open positions.

External Applicants - Please make sure to use your legal name on your application materials.

Applicants not currently employed by Minnesota State can access the career site to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This does include other state of Minnesota employees who work for agencies other than Minnesota State.

Please upload the following documents to your application.

• Cover letter/letter of interest. (That includes a description of your demonstrated commitment to student diversity, equity, and inclusion in teaching.)

• Current resume.

You can upload the required application documents under the Resume/Cover Letter section with a maximum total of 5 documents. If you have more than that then they will need to combine documents to upload. Photographs do not download with the rest of your application documents, so please make sure all your documents are PDF or Word documents.

These documents should be word documents or PDF (no jpeg) and are required for your application to be considered complete so not attaching all the required documentation will not allow you to move forward in the process.

Candidates having issues with job applications (i.e., unable to apply) or needing accommodations can email: careers@minnstate.edu . Inquiries about application status or general questions about the position should be directed to jobs@century.edu

For additional information about the application process, go to our Employment page on our main Century College site, https://www.century.edu/home/employment/, click on Current Employment Opportunities for more information.

About

Century College is a 2-year community and technical college in White Bear Lake, Minnesota. As one of the largest two-year colleges in Minnesota, we serve nearly 18,000 credit and non-credit students every year.

We offer degrees, diplomas, certificates, and courses in general education and transfer, business, human services, health sciences, technology, engineering, applied design, industrial, and non-credit workforce training.

With various student support and student life opportunities, including athletics, student clubs and organizations, campus theatre, Multicultural Center, LGBTQ Center, Veterans Center, and much more, Century College provides a welcoming and vibrant campus community.

As a “community” college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-12 and workforce/industry partners.

Century College. Discover What’s Next!

To learn more about Century College or Minnesota State, visit https://www.century.edu/ or www.minnstate.edu

For questions, please contact Century College Human Resources at jobs@century.edu

Notice of Annual Security Report Availability: Century College is committed to assisting all members of our community in providing for their own safety and security.  The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety   If you would like to receive a paper copy of the Annual Security Report which contains this information, you can contact the Century College Department of Public Safety on East Campus room E1411 or by calling 651-444-2910.

Link to Century College’s Non-Discrimination Statement

https://www.century.edu/about/non-discrimination-statement

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

09-10-2025

Position End Date:

Open Date:

08-07-2025

Close Date:

08-18-2025

Posting Contact Name:

Kim Claggett

Posting Contact Email:

[email protected]