Publishing Operations Coordinator/Manager, Henry Holt

Henry Holt & Company is looking for a Publishing Operations Coordinator/Manager to manage the operational lifecycle of a catalog of 45-60 annual frontlist titles and a backlist of over 3,000 titles, ensuring smooth workflows across various departments.

Responsibilities: The role involves overseeing workflow and calendar management, inventory and financial management, data and metadata management, interdepartmental collaboration, and rights management.

Responsibilities:

Skills: Candidates should have 3+ years of experience in publishing operations, strong project management skills, excellent communication abilities, and proficiency in publishing-specific software.

Skills:

Qualifications: A preferred background includes a detailed-oriented approach and the ability to thrive in a fast-paced environment.

Qualifications:

Location: Position based in New York, New York, United States.

Location:

Compensation: $60000 - $80000 / Annually

Compensation:

We are seeking a Coordinator OR Manager to join our team at Henry Holt & Company. The ideal candidate will be a detail-oriented and experienced professional crucial to managing the operational lifecycle of our catalog of 45-60 frontlist titles annually, as well as an extensive backlist of more than 3,000 titles. This role requires a blend of operational expertise and an understanding of the publishing workflow from acquisition to publication. The position will report to the Associate Publisher, working closely with them, and will also work with editorial, managing editorial and production, marketing, publicity, and art to ensure a seamless and efficient workflow.

We are looking for someone curious, engaged, super-organized, and excited to be a part of almost every facet of book publishing. The position is an opportunity to join a close-knit and forward-looking team under new leadership. Holt is growing its title count and broadening its list to publish across categories with an emphasis on editorial quality and ambition, as well as creative and dedicated publicity and marketing.

What you'll do:

What you'll do:

What you'll do:

What you'll do:

• Workflow and Calendar Management: Oversee and optimize the full publishing lifecycle for all frontlist and select backlist titles. This includes creating and managing seasonal calendars, setting agendas for imprint-wide meetings, and ensuring the maintenance of all publishing schedules.
• Inventory and Financial Management: Work closely with Associate Publisher to oversee all aspects of inventory management for both frontlist and backlist titles, including attending weekly P&B (Print and Bind) meetings and managing remainder processes.
• Data and Metadata Management: Use data to inform decisions, track key performance indicators (KPIs), and prepare reports on production timelines and costs. Oversee launch and tip sheets to ensure quality, accuracy, and compliance with sales requirements. Work with the central metadata team on regular metadata audits of Holt titles.
• Interdepartmental Collaboration: Partner with editorial and managing editorial on maintaining schedules for manuscript submission and delivery; with art on cover and interior artwork; and with publicity and marketing on promotional materials and schedules. Manage special publishing processes internally, such as cover reveals, book club rollouts, embargoes, and stickering. Ensure all teams are aligned on project goals and timelines.
• Rights Management: Oversee galley quantities and distribution. Manage permissions licenses and liaise with Legal and Contracts on matters such as reversions and cancellations.

Workflow and Calendar Management: Oversee and optimize the full publishing lifecycle for all frontlist and select backlist titles. This includes creating and managing seasonal calendars, setting agendas for imprint-wide meetings, and ensuring the maintenance of all publishing schedules.

Workflow and Calendar Management:

Inventory and Financial Management: Work closely with Associate Publisher to oversee all aspects of inventory management for both frontlist and backlist titles, including attending weekly P&B (Print and Bind) meetings and managing remainder processes.

Inventory and Financial Management:

Data and Metadata Management: Use data to inform decisions, track key performance indicators (KPIs), and prepare reports on production timelines and costs. Oversee launch and tip sheets to ensure quality, accuracy, and compliance with sales requirements. Work with the central metadata team on regular metadata audits of Holt titles.

Data and Metadata Management:

Interdepartmental Collaboration: Partner with editorial and managing editorial on maintaining schedules for manuscript submission and delivery; with art on cover and interior artwork; and with publicity and marketing on promotional materials and schedules. Manage special publishing processes internally, such as cover reveals, book club rollouts, embargoes, and stickering. Ensure all teams are aligned on project goals and timelines.

Interdepartmental Collaboration:

Rights Management: Oversee galley quantities and distribution. Manage permissions licenses and liaise with Legal and Contracts on matters such as reversions and cancellations.

Rights Management:

Workflow and Calendar Management: Oversee and optimize the full publishing lifecycle for all frontlist and select backlist titles. This includes creating and managing seasonal calendars, setting agendas for imprint-wide meetings, and ensuring the maintenance of all publishing schedules.

Workflow and Calendar Management:

Workflow and Calendar Management:

Workflow and Calendar Management:

Inventory and Financial Management: Work closely with Associate Publisher to oversee all aspects of inventory management for both frontlist and backlist titles, including attending weekly P&B (Print and Bind) meetings and managing remainder processes.

Inventory and Financial Management:

Inventory and Financial Management:

Inventory and Financial Management:

Data and Metadata Management: Use data to inform decisions, track key performance indicators (KPIs), and prepare reports on production timelines and costs. Oversee launch and tip sheets to ensure quality, accuracy, and compliance with sales requirements. Work with the central metadata team on regular metadata audits of Holt titles.

Data and Metadata Management:

Data and Metadata Management:

Data and Metadata Management:

Interdepartmental Collaboration: Partner with editorial and managing editorial on maintaining schedules for manuscript submission and delivery; with art on cover and interior artwork; and with publicity and marketing on promotional materials and schedules. Manage special publishing processes internally, such as cover reveals, book club rollouts, embargoes, and stickering. Ensure all teams are aligned on project goals and timelines.

Interdepartmental Collaboration:

Interdepartmental Collaboration:

Interdepartmental Collaboration:

Rights Management: Oversee galley quantities and distribution. Manage permissions licenses and liaise with Legal and Contracts on matters such as reversions and cancellations.

Rights Management:

Rights Management:

Rights Management:

What you'll bring:

What you'll bring:

What you'll bring:

What you'll bring:

• 3+ years of experience in publishing operations or a related field, preferably within a commercial trade publisher.
• Meticulous attention to detail is paramount.
• Strong command of publishing-specific software and systems (e.g., Biblio, Cognos, Therefore, RSuite, CoreSource) and project management tools.
• Exceptional project management skills, with the ability to manage multiple complex projects simultaneously and meet tight deadlines.
• Excellent written and verbal communication skills. The ability to articulate complex information clearly and concisely to diverse audiences, from creative teams to finance professionals.
• Strong analytical and problem-solving abilities. The capacity to anticipate and resolve operational bottlenecks and unexpected issues with a calm and resourceful approach.
• A flexible and adaptable mindset, able to thrive in a fast-paced and ever-changing environment.

3+ years of experience in publishing operations or a related field, preferably within a commercial trade publisher.

Meticulous attention to detail is paramount.

Strong command of publishing-specific software and systems (e.g., Biblio, Cognos, Therefore, RSuite, CoreSource) and project management tools.

Exceptional project management skills, with the ability to manage multiple complex projects simultaneously and meet tight deadlines.

Excellent written and verbal communication skills. The ability to articulate complex information clearly and concisely to diverse audiences, from creative teams to finance professionals.

Strong analytical and problem-solving abilities. The capacity to anticipate and resolve operational bottlenecks and unexpected issues with a calm and resourceful approach.

A flexible and adaptable mindset, able to thrive in a fast-paced and ever-changing environment.

3+ years of experience in publishing operations or a related field, preferably within a commercial trade publisher.

Meticulous attention to detail is paramount.

Strong command of publishing-specific software and systems (e.g., Biblio, Cognos, Therefore, RSuite, CoreSource) and project management tools.

Exceptional project management skills, with the ability to manage multiple complex projects simultaneously and meet tight deadlines.

Excellent written and verbal communication skills. The ability to articulate complex information clearly and concisely to diverse audiences, from creative teams to finance professionals.

Strong analytical and problem-solving abilities. The capacity to anticipate and resolve operational bottlenecks and unexpected issues with a calm and resourceful approach.

A flexible and adaptable mindset, able to thrive in a fast-paced and ever-changing environment.

Based on the level and years experience, this role will have an annual salary of $60,000-$80,000.

Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of Macmillan Publishing Group, LLC.