Proposal Specialist

KPFF, a multi-office, multi-discipline engineering firm, champions Excellence, Trust, Relationships, Stability, and Passion. With over 60 years of experience, we foster a dynamic environment for creative solutions across diverse projects and scales. KPFF excels as a collaborative team of consulting professionals driving innovative solutions and sustainable design. Join us to shape the built environment and drive impactful engineering solutions with your creativity and passion.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

We work on a wide variety of project types, serving public and private clients in land development, transportation, and municipal projects. This includes architectural-led building projects for higher ed campuses, sports facilities, schools, medical campuses, and mixed-use housing. In addition, we work on parks, trails, master planning, and include stormwater management and a sustainability focus on everything we do. We believe in encouraging personal and professional growth, and we work hard at providing a solid structure with minimal organizational restrictions. We have a great group of collaborative and dedicated engineers in a family-friendly, business casual environment located in downtown Portland.

We are seeking a Proposal Specialist to join our Civil + Survey Marketing Team based in Portland, Oregon. In this role, we require someone to primarily plan and produce prime proposals, coordinate subconsultant qualifications, and contribute to the team’s success by supporting a variety of initiatives as they arise. 

Our ideal candidate is a motivated, organized, and resourceful person who has experience with prime proposals. This is a full-time M-F hybrid position, working 3 days a week in our downtown Portland office. 

The Proposal Specialist role includes the following responsibilities:

• Leading the development of prime proposals from Go/No Go to Debrief 
• Planning and executing proposal writing, layout, design, and final production 
• Assisting with responses to teaming requests 
• Updating and organizing marketing assets 
• Updating information in the marketing database (Deltek Vantagepoint) 
• Assisting with other tasks and events as needed 

• 3+ years of experience in AEC marketing
• Proven experience leading proposal development
• Strong writing, editing, and proofreading skills
• Ability to self-motivate, multi-task, and collaborate
• Proficiency in Adobe Creative Suite (primarily InDesign) and Office365 (Word, PowerPoint, Excel, Outlook, Teams)

Compensation

The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate for this Proposal Specialist position is $72,000 to $90,000. Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. KPFF is proud to be an Equal Opportunity Employer.

KPFF Employee Benefits

• Medical Plan Options: Choice of Traditional PPO or HDHP with HSA, covering preventive care and prescriptions.
• Flexible Spending Accounts (FSA): Tax-advantaged accounts for healthcare and dependent care expenses.
• Dental & Vision: Full preventive care, plus coverage for major dental services and vision allowances.
• Employee Assistance Program (EAP): Free, confidential support for personal, family, and work challenges.
• Life & AD&D Insurance: Company-provided life insurance equal to one year’s salary, plus AD&D.
• 401(k) Retirement Plan: KPFF contributes 3% of salary, with no match needed. 
• Disability Insurance: Short-term and long-term coverage at 60% income, fully covered by KPFF.
• Paid Time Off: Generous PTO, two floating holidays, and paid company holidays.
• Paid Family Leave: Six weeks at 60% pay, with options to use PTO for full income.

Other Perks

• Hybrid work schedule
• Free secure bike parking
• Public transportation 50% allowance
• Free use of gym + locker facilities
• Team sports (HTC relay race, co-ed softball)
• Reimbursement for professional association dues
• Office social events, including annual Winter party and Summer picnic
• Office committee opportunities
• Community projects participation

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.