RPM Data Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves – The Relocation Project Management (RPM) Data Coordinator  uses CAD and Google Docs to provide support to the Space management organization. The Data Coordinator holds responsibility to ensure all current drawings and systems are maintained, relevant space reports are generated regularly and serves as the central point of contact regarding the spatial data within a campus/zone. 

The RPM Data Coordinator will audit multiple commercial buildings on a monthly cadence.  They will work with the local RPM Space Management team to ensure accuracy of floor plans.  They will receive and process client requests, assist in entering and processing information as part of the project/account project/account issue tracking resolution.  

What is your day to day?  

• Edits floor plans using computer-assisted design/drafting (AutoCAD) software

• Communicates with End users, Project Management, Space Planning and Move Management for CAD needs

• Use Google sheets to update trackers and analysis audits on Space planning data

• Proactively monitors space allocation data and changes

• Audit buildings on a monthly cadence (vacancy, furniture, signage, and floor plan discrepancies)

• Updates the floor plan system to reflect current furniture layouts and maintain accuracy of spatial data

• Managing issues and replying to ticket work orders regarding audits (floor plan updates, facility and furniture coordination)

• Ensure tickets are handled in a timely manner to meet KPI requirements 

• Coordinate with local RPM Space Management and Facility teams to verify audits

• Coordinate with stakeholders to verify seat identification updates

Desired experience and technical skills:

• Space planning experience is a plus. 

• Detail oriented for capturing data of Spaces and occupants to update floorplans

• Space Data Analysis experience is a plus

• Proficient in AutoCAD, Excel & CAFM software

• Understands standards and guidelines for procedures, documentation, project systems organization, and introducing new technology

• Excellent Communications written and verbal for onsite and virtual client interactions

• Excellent organization and documentation experience required

• Google Suite (Sheets and Docs)

• Strong interpersonal skills with the ability to interact with executive level internal & external clients 

• Flexibility with work hours and travel as needed 

• Consistently meets deadlines and completes tasks as previously defined

Preferred:

• Education:

  • Bachelor's Degree in Interior Design, Architecture or related field required and minimum of 1 - 3 years’ work experience in architecture, facilities management or real estate field 

• Ability to multi-task and work both in a team and independently 

• Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business. 

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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