Accounts Payable Clerk
Florida Window & Door is a leading provider of high-quality impact windows and doors throughout the region. We take pride in delivering exceptional service and maintaining strong relationships with our customers and team members. We are seeking a detail-oriented Accounts Payable Specialist to join our Accounting Department and support our continued growth.
Position Overview:
The Accounts Payable Specialist is responsible for managing and processing all outgoing payments, maintaining accurate financial records, and ensuring timely and accurate handling of invoices, commissions, and payroll-related disbursements. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Accounts Payable:
- Maintain the company’s A/P Report and ensure all payables are up to date.
- Post and pay invoices, including but not limited to WEX Bill, TV Invoices, and Window Invoices.
- Itemize Simplifile Invoices and add checks to QuickBooks.
- Manage miscellaneous payments such as Stucco, Permits, Measure Tech, Coral Key, and Reimbursement Checks.
Sales Payroll & Commissions:
- Process payroll for all sales personnel, including Employees, Training Pay, and 3508s.
- Email copies of all checks and cancellations to salespeople.
- Track commissions on the Commission Spreadsheet and enter both front-end and back-end commissions into 360.
- Update systems (Commission Spreadsheet and 360) to remove commissions for terminated sales representatives.
- Initiate chargebacks for all necessary commission reversals.
- Handle travel expense reimbursements for specific deals salvaged by our Rehash Director, ensuring entries are updated on both the spreadsheet and 360.
- Add new salespeople to QuickBooks and maintain the sales staff calendar.
Installer Payroll & Commissions:
- Process payroll and cut checks for all installers.
- Track installer commissions on the Installer Commission Spreadsheet.
- Cut checks for personnel as required.
Qualifications:
- 5+ years of experience in Accounts Payable, Payroll, or related accounting functions (construction or home improvement industry preferred).
- Proficiency in QuickBooks, Microsoft Excel, and Google Sheets.
- Experience with 360 (or similar CRM/commission tracking systems) a plus.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Excellent communication and teamwork skills
- Competitive pay based on experience.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Growth and advancement opportunities within a rapidly expanding company.
Average salary estimate
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Florida Window and Door and our affiliates have been in the replacement window business since 1983, and have successfully serviced over 80,000 residential and commercial properties throughout the Midwest, East Coast, and Florida. Our broad array o...
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