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Job Description:

Job Summary:

Support client’s legal spend and outside counsel/vendor operations across the full engagement lifecycle (from onboarding and contract control through invoice/billing compliance and records management), ensuring adherence to standards, timely processing, and auditable documentation.

Essential Job Responsibilities

• Manage the matter/engagement lifecycle from initiation to close; confirm all firm/vendor arrangements meet client standards.
• Review engagement letters/statements of work (ELs/SOWs), flag/redline deviations to retention policies/standards, and escalate as needed; secure executed copies.
• Enter and maintain matters in Legal Tracker (or equivalent); configure reminders for key dates; maintain version control and complete audit trails.
• Track invoices across all firms/vendors; enforce billing guidelines and resolve discrepancies with vendors and internal stakeholders.
• Help implement standardized workflows, approval paths, and documentation controls across the engagement.
• Track compliance and cycle times; maintain centralized repositories for engagement documentation and evidence of controls.
• Leverage department tools for data extraction and basic risk checks; support training and enablement on new processes/tools.

Qualifications & Characteristics

• 3–5+ years in legal department operations, outside counsel/vendor management, or e‑billing/matter management (e.g., Legal Tracker).
• Demonstrated rigor in contract/document control, audit trail maintenance, and compliance with billing guidelines.
• Proficiency with Legal Tracker (or similar) and strong Excel/data skills.
• Clear, concise communicator who escalates issues appropriately and collaborates across legal, finance, and vendors.

Preferred Qualifications

• Experience automating repeatable tasks (e.g., invoice processing, approvals, renewals) and driving workflow standardization.
• Familiarity with departmental KPIs and dashboard/reporting needs.

Success Measures (Examples)

• On‑time invoice processing and billing‑guideline compliance rate.
• Cycle‑time reduction for firm/vendor onboarding and engagement close.
• Completeness and accuracy of recordkeeping, including audit trails and document repositories.

The Compensation range for this role is $60,000 to $75,000 USD annually and you are eligible for an annual bonus. 

#LI-REMOTE

#LI-JM1

Your specific salary will be determined based on several factors:

• Location-based market rate for the role

• Your abilities in relation to the job specification

• Performance during screening and interview

• Pay parity with the wider team in the considered location

Your specific salary will be determined based on several factors:

• Location-based market rate for the role

• Your abilities in relation to the job specification

• Performance during screening and interview

• Pay parity with the wider team in the considered location

Further details about the package will be provided during the initial screening call with the Talent Acquisition Team.

Click here to learn about Epiq's Benefits.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.