Principal Administrative Analyst - Fleet Management (1824)

The Office of the City Administrator and its 25+ divisions and departments operate core internal and public-facing services in San Francisco.   

The Office of the City Administrator’s Mission and Vision 

Our vision is to lead the nation in public administration and to enable City departments to effectively deliver critical public services. We aim to help the city run better, to connect San Francisco residents and constituents to the vital public services they seek, and to create a meaningful and diverse work culture that is the place of choice for people who are invested in a career in public service 

We are committed to ensuring that the City's services are inclusive, efficient, equitable, and culturally competent for San Franciscans of all races, ethnic backgrounds, religions, and sexual orientations. This commitment requires comprehensive review and thorough analysis of existing practices and policies to remove barriers to real inclusion.   

We are also committed to ensuring that the Department is a safe, equitable, and inclusive workplace for individuals of all races. This includes creating opportunities for hiring, promotion, retention, training, and development, particularly for Black, Indigenous, and people of color (BIPOC). 

About Fleet Management Department

The Fleet Management Department (also known as “Central Shops”) provides fleet services to over 70 City departments with a combined municipal fleet of approximately 8,000 units. Central Shops is responsible for asset management, maintenance and repairs, motor pools, fueling services, vehicle acquisitions and disposals, equipment specification writing, fueling, and more. Central Shops operates six maintenance and repair facilities across the City and maintains and repairs various types of vehicles and fleet equipment, ranging from passenger vehicles to highly specialized equipment like fire engines and street sweepers. In addition to these fleet.

Appointment Type: This is a Temporary Exempt (TEX) position excluded by the Charter from the competitive Civil Service examination process. It is considered "at will" and shall serve at the discretion of the Department Head. This is not a permanent appointment. 

The Principal Administrative Analyst is responsible for management and implementation of Electric Vehicle (EV) Charger Installation Project funded by the California Energy Commission (CEC) grant to help electrify the City and County of San Francisco’s light duty fleet. The project requires the installment of roughly 400 charger ports across 36 City-owned properties, within a three-year project period.  

Under the general administrative direction of the Office of the City Administrator’s Fleet Management Department and its Business Manager, the Principal Administrative Analyst will plan, organize, and coordinate this project from design and construction to closeout. This role will do this in coordination with the Department of Public Works electrical team and project managers. The Principal Administrative Analyst will also work closely with a variety of City departments that will receive EV charger ports, including the Department of Public Works, Department of Public Health, Department of Technology, Office of the Public Defender, the Library, Real Estate, Recreation and Parks, Sheriff’s Office, Police Department, the Port, Fire Department, SFPUC, and SFMTA.  

This role will include regular meetings with the grantor, the California Energy Commission (CEC), to provide project updates, discuss challenges, and address any of their questions. There will be regular communications, including report writing, with the CEC as well. The Principal Administrative Analyst will be responsible for managing the project budget, in coordination with the City Administrator’s Accounting Department and the Department of Public Works.   

Essential functions: 

The Principal Administrative Analyst will be responsible for preparing and monitoring the project budget, including occasionally obtaining funding; overseeing the completion of conceptual design; overseeing planning activities; coordinating work of a multi-disciplinary technical staff across organizational boundaries; working with consultants, private contractors, special interest groups, governmental funding and regulatory agencies, and City and County departments; coordinating California Environmental Quality Act (CEQA) processes and/or obtaining permits; controlling project cost and schedule; reviewing reports, plans, specifications, and construction cost estimates and schedules; serving as primary contact for all parties involved in the project; and perform other related duties as assigned.

Possession of a baccalaureate degree from an accredited college or university, and

Five(5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution: Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desirable Qualifications:

• Bachelor's Degree in or coursework in engineering, planning, or construction management
• At least two years of experience in managing electric vehicle charger installations
• At least four years of experience working on electric vehicle charger projects
• Experience working with the complexities and nuances of government systems

VERIFICATION:  

Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualification stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualification of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at the link below:

How to Verify Education Requirements

Part-time experience may also be used to meet experience requirements. One year of full-time employment is equivalent to 2000 hours. Any overtime hours worked above forty (40) hours per week are not included in the calculation to determine full-time employment.

IMPORTANT: Your application MUST include a resume.  To upload these item(s), please attach using the "additional attachments" function.

SELECTION PROCEDURES:  The selection process will include evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluation qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Terms of Announcement:  Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

How to Apply:

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov and begin the application process.

• Interested candidates are encouraged to apply as soon as possible, as this job announcement will close at any time, but not before Monday, August 18, 2025 at 11:59pm.

• Select the "Apply Now" button and follow instructions on the screen
   
• Submit a completed Supplemental Questionnaire by the filing deadline

For questions or inquiries, please contact: Connie Poon, Sr. Human Resources Analyst at [email protected]

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.