Fleet and Logistics Optimization Project Manager (0922) - San Francisco Public Library (160730)

APPOINTMENT TYPE: This is a Permanent Exempt (PEX), full-time position not to exceed 36 months.  This position is excluded by the Charter from the competitive Civil Service examination process, is considered “at will” and shall serve at the discretion of the Appointing Officer.  If applicable, an exempt employee must participate and be successful in the Civil Service examination process for this classification and be selected through an open competitive recruitment process to be considered for a permanent appointment.

Application Opening – October 29, 2025
Application Deadline – November 4, 2025
Compensation Range: $136,604 - $174,408 Annually (Range A)
Appointment Type: Permanent Exempt
Recruitment ID: PEX-0922-160730; RTF0160728-01148220

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

San Francisco Public Library (SFPL) is dedicated to free and equal access to information, knowledge, independent learning and the joys of reading for our diverse communities. The library system includes the architecturally significant Main Library in the city’s Civic Center, 27 neighborhood branch libraries, two administrative buildings and four bookmobiles. With a collection of more than 3.7 million items, and circulation exceeding 11 million each year, SFPL serves more than 6 million visitors annually. The library system has extraordinary political and fiscal support that mandates an annual funding allocation from the city’s property tax revenues, resulting in a budget of $171.2 million in FY 22. With a strong budget, SFPL has approximately 900 employees committed to outstanding public service.

In June 2018, the Library was named Library of the Year by Gale/Library Journal for its active promotion of San Francisco’s values of inclusion, diversity, and equity and its ability to create programs and policies that support those democratic values. The library embraces its role as the most democratic of institutions, providing safe and welcoming facilities for all. Through a robust array of services and programs, the library places an emphasis on literacy and learning, digital inclusion, social justice, equity and healthy communities. To learn more about SFPL, please visit https://sfpl.org/.

Under general direction, the San Francisco Public Library Fleet and Logistics Optimization Project Manager will be responsible for improving the efficiency, safety, and sustainability of the San Francisco Public Library’s vehicle fleet while leading the installation of new EV charging infrastructure at the Main Library.

This position will manage and analyze vehicle usage and driver behavior data from Geotab to optimize deployment, ensure compliance with City traffic regulations, and implement corrective action plans where needed. It will also oversee fleet maintenance using AssetWorks, resolving overdue repairs, securing funding for maintenance needs, and establishing a preventative maintenance cycle to extend vehicle life and reduce operational costs. In addition, the manager will serve as project lead for the grant-funded EV charging station expansion, coordinating with Central Shops, Capital Projects, and Engineering teams to assess infrastructure, monitor project progress, and ensure timely, compliant implementation.

By combining fleet optimization with infrastructure development, this role is critical in supporting the Library’s transition to hybrid and electric vehicles, aligning with state sustainability mandates, and ensuring reliable fleet operations for staff and services.

The essential functions of this position include:

• Collects, analyzes, and interprets fleet usage data from Geotab to evaluate vehicle deployment, utilization rates, and driver behaviors;
• Monitors compliance with City traffic and safety regulations and implements corrective action plans for non-compliant driver behavior;
• Reviews and analyzes maintenance data from AssetWorks to identify overdue repairs and track vehicle condition;
• Establishes and implements a preventative maintenance cycle for all Library vehicles to reduce downtime and extend vehicle lifespans;
• Conducts cost analyses of maintenance and repairs, and coordinates with analysts to secure necessary funding;
• Oversees and monitors the grant-funded EV expansion project, ensuring compliance with state and City sustainability mandates;
• Coordinates with Central Shops, Capital Projects, Engineering, and other City partners to assess building infrastructure readiness for installation of EV charging station and ensure timely project advancement;
• Collaborates with internal and external stakeholders to align EV installation project milestones with Library goals;
• Tracks project performance, identifies risks or delays, and implements corrective measures as they relate to the EV charger installation project;
• Provides regular updates and progress reports to the Facilities Director and stakeholders of active projects;
• Supervises and supports operations of Delivery Services and Stockroom & Mail Room units while prioritizing fleet and EV infrastructure projects;
• Ensures that fleet operations support the Library’s strategic objective of sustainability, cost-effectiveness, and compliance with regulations.

Minimum Qualifications:
Three (3) years of professional experience in fleet management, logistics, or distribution operations; AND

Possession of a baccalaureate degree from an accredited college or university; AND

Possession of a valid California Driver’s License

Substitution: Additional qualifying experience in fleet management, logistics, or distribution operations may be substituted for the required education on a year-for-year basis to a maximum of two (2) years.  One (1) year of qualifying experience is equivalent to thirty (30) semester or forty-five (45) quarter units.

One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications:
These may be used to differentiate job finalists at the end of the selection process prior to a job offer.

• Experience managing fleet and logistics operations in a large, multi-site, or public-sector environment
• Experience in data analysis, evaluating performance metrics, and implementing process improvements.
• Experience with fleet sustainability or electrification efforts

Important Note: Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications listed above. Applications that do not appear to meet the minimum qualifications will not move forward in the recruitment process.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures:
The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview.

Additional Information Regarding Employment with the City and County of San Francisco

Information About The Hiring Process
Conviction History
Employee Benefits Overview
Equal Employment Opportunity
Disaster Service Worker
ADA Accommodation
Right to Work
Copies of Application Documents
Diversity Statement

HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the Senior Human Resources Analyst, Raymond Wang, at [email protected].

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.