Project Manager

Overview

Califia Farms is seeking a seasoned, highly motivated Project Manager to support our high-performing in-house creative team. This role will manage projects for a core team of creative professionals across Copywriting, Design, and Video/Photography, including coordination with our internal Photo Studio. The ideal candidate thrives in fast-paced, dynamic environments, is passionate about bringing clarity to complex projects, and can drive multiple projects forward at a time, big and small. The Project Manager is someone who is genuinely excited about the details, excels at orchestrating projects that span multiple departments, and is energized by creative collaboration.

This hybrid role works in the Downtown LA Arts District office Tuesday through Thursday and reports to the Global Creative Director.

Responsibilities

Project Leadership & Execution

• Own the end-to-end delivery of complex creative projects across copywriting, design, video, photography, and studio teams
• Develop and manage detailed project timelines, milestones, and interdependent workflows across stakeholders and product portfolios. Must be able to manage multiple projects at once
• Translate business and brand strategy into deadline-driven project plans
• Lead effective meetings including kickoffs, check-ins, reviews, and retrospectives—owning agendas, timekeeping, notes, and next steps
• Maintain accurate project data in management tools and ensure processes remain efficient, repeatable, and scalable

Proactive Planning & Problem Solving

• Anticipate and identify risks, dependencies, and blockers before they surface
• Proactively problem-solve and course-correct in real time to keep projects moving forward
• Guide teams through ambiguity with confidence and agility
• Consistently track team capacity to ensure proper resource planning.
• Manage and maintain a 12-month rolling project calendar, ensuring timely input and accountability across various global departments

Stakeholder Communication & Accountability

• Act as the central communication hub between creative teams and cross-functional partners (e.g., marketing, brand, sales, external vendors)
• Streamline information flow to ensure alignment, clarity, and accountability at every stage
• Provide clear status updates and summaries to stakeholders and executive sponsors

Team Support & Culture Stewardship

• Foster a collaborative, high-morale team environment, even under pressure
• Navigate personalities and workloads with emotional intelligence and empathy
• Promote a process that supports creativity while ensuring operational rigor

Qualifications

• 4-7+ years of project management experience, ideally within a creative agency or in-house environment
• Proven success managing cross-functional creative projects, including copywriting, design, video, photography, and studio workflows
• Strong command of core project management skills including scoping, resourcing, scheduling, risk management, and retrospectives
• Exceptionally organized and detail-oriented with a proactive mindset for gathering and directing information
• Excellent communication and leadership skills; able to motivate teams and stay composed under pressure
• Monday.com is the current platform, but alternative options are open for consideration provided you demonstrate exceptional mastery of preferred tool and ability to lead adoption, optimize workflows, and train others with confidence
• Skilled at anticipating issues and solving problems proactively and on the fly
• Capable of managing multiple projects simultaneously while maintaining high quality standards
• Effective meeting facilitator who drives agendas, manages time, documents decisions, and ensures follow-up
• Strategic thinker with curiosity about the business context and creative impact
• Project Management certification (e.g., PMP, CSM, PMI-ACP) is a plus

What Success Looks Like

• Projects consistently launch on time, on budget, and with minimal escalations
• Creative teams feel supported, informed, and empowered to do their best work
• Stakeholders trust you to steer the ship, own the process, and maintain forward momentum
• You elevate the team’s capacity by making operations smoother and more transparent

Programs Used

• Office 360 (Including SharePoint)
• Monday.com (strong plus)
• Bynder

The expected salary range for this position is between $110,000 - $125,000 per year based on a full-time schedule.  Location, confirmed job-related skills and experience will be considered in setting the actual salary. As a full-time employee, you will be eligible to enroll in Califia’s employee benefits program. You may also be eligible to participate in the company’s bonus program which may be subject to change.

The Company is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law.