Associate Contracts Specialist

Overview

Ready to shape the future of science and global health? ATCC, a leading nonprofit biological resources and standards organization, is seeking an Associate Contracts Specialist to support the administration of contracts and proposals. Seeking someone with administrative experience to support the contract inbox and learn how to triage and organize contract communications internally and externally.   Interest in Life science and prior contracts experience preferred but not required.  This role involves building strong relationships through the execution, post-award administration, and termination of contracts. This a hybrid role based in Manassas, VA or Gaithersburg, MD.

Join ATCC and be part of a team that supports the global scientific community with trusted, authenticated biological materials.

#LI-Hybrid

Responsibilities

• Contract Administration & Compliance: Supports the full lifecycle of agreements ensuring all documentation, certifications, and reporting align with organizational policies. Reviews contracts for conformity and assesses risk to the business.

• Reporting & Data Management: Maintains reports related to contract activity and departmental deliverables. Ensures timely processing of reports and maintains accuracy in data tracking and documentation.

• Communication & Collaboration: Takes the lead in managing various communication channels, including a department inbox, and plays an integral role in handling transfer inquiries and Material Transfer Agreements (MTAs). Utilizes organizational policies to effectively resolve routine issues and actively participates in exciting special projects as necessary.

Qualifications

• Bachelor's degree and 0–2 years' experience or equivalent experience.
• Prior experience in client communications and contract support preferred
• Ability to support customer service requests and maintain the database, supporting contracts management
• Strong attention to detail, exceptional communication skills, and highly organized
• Proficiency in preparing and analyzing spreadsheets, reports, and contract-related documentation.
• Effective communication skills to manage departmental correspondence and support the contracts team
• Ability to apply organizational policies and procedures to resolve routine issues and support special projects.
• Familiarity with contract lifecycle processes including execution, amendments, and closeout preferred.
• A customer-focused mindset along with a commitment to responsiveness and maintaining high satisfaction levels is valued.

Benefits

The expected salary range for this position is $70,000 annually. Actual compensation will be determined based on experience and qualifications as well as internal equity and alignment with market data. In addition to base salary, this role may be eligible for additional incentive compensation including regular merit increases and the corporate bonus program. 

We Invest in You 

• Health & Wellness: 
  • Comprehensive medical coverage and company paid Life Insurance, Disability Insurance, AD&D, and paid parental leave
  • Work life balance with Paid Holidays and PTO
  • Fitness and cell phone subsidies, and additional benefits such as Aflac, legal services, and pet insurance
  • Employee Assistance Program offering around-the-clock counseling
• Financial security: 
  • 401(a) (6% employer contribution) and 403(b) (2% match) retirement plans
  • Exceptional career advancement opportunities, recognition, and rewards
  • Corporate bonus program
• Mission Focused:
  • Non-profit organization supporting critical life science research
  • We give scientists the tools they need to make discoveries that improve and save lives
  • Contribute to community involvement and social responsibility

Join ATCC, where we fuel your success, well-being, and development. We're a mission-focused non-profit Equal Opportunity Employer, celebrating a century of supporting global public health.  All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.  Shape the future of science with us.