Marketing Automation & Outreach Virtual Assistant (GoHighLevel)
Role Overview
We are seeking a detail-oriented and systems-savvy Virtual Assistant to support a coaching and digital courses business during an active growth phase. This role focuses on marketing automation admin, event funnel support, and email-based outreach, allowing the founder to stay focused on strategy, content, and delivery. The role will start part-time (20 hours/week) with the intention to scale hours as campaigns and events scale.
Core Responsibilities
1. QA & Testing Ownership
In addition to building and updating funnels/automations, I’d like the VA to fully own:
Testing opt-ins, emails, tags, pipelines, and links from a user perspective
Verifying replay access, permissions, and delivery
Doing pre-launch and live-campaign checks so issues are caught proactively
2. Post-Campaign Pipeline & System Cleanup
After events or campaigns, I’d like support with:
Cleaning and updating pipelines and lead stages
Tagging buyers vs non-buyers correctly
Marking contributors/speakers as completed for future use
General system tidy-up so nothing lingers or gets messy
3. SOP Support & Documentation
Alongside following SOPs, it would be helpful if the VA could:
Help document or update SOPs based on Loom walkthroughs
Note fixes or changes when something breaks or is improved
This is to avoid repeating explanations and to strengthen systems over time.
4. Proactive Problem-Solving
Where possible, I’d love the VA to:
Attempt resolution via SOPs first
Escalate issues with context and suggested solutions, rather than just flagging problems
This helps keep me focused on strategy and delivery.
5. Quieter Period Tasks
During non-launch periods, ongoing value could include:
System and folder clean-up
Asset and link checks
Outreach follow-up sweeps
Funnel or content asset audits based on checklists
- Strong hands-on experience with GoHighLevel (non-negotiable)
- Comfortable duplicating funnels, pipelines, and automations
- High attention to detail and ability to follow SOPs
- Strong written English (email-based role)
- Organized, reliable, and able to manage repetitive admin tasks efficiently
- Experience with ActiveCampaign
- Familiarity with Make.com (Integromat) or ability to learn via SOPs
- Content scheduling experience
- Basic video editing experience (Descript preferred)
- Background supporting online coaches, digital courses, or events
- GoHighLevel (required)
- ActiveCampaign
- Make.com
- Descript (nice to have)
- Content scheduling tools (e.g., Plan)
- Google Workspace
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Lead product marketing for Cortex XDR by defining messaging, creating compelling content, and enabling field teams to accelerate adoption in enterprise security markets.
Lead social, content, and integrated demand programs at a high-growth B2B SaaS company, driving measurable pipeline impact through hands-on execution, optimization, and strong cross-functional collaboration.
Support the planning and execution of brand-driven events at Elevare Branding, providing logistical, administrative, and on-site assistance to ensure exceptional experiences for clients and attendees.
Project Expedition seeks a results-driven B2B Digital Marketing Specialist to design and execute multi-channel marketing campaigns that fuel advisor engagement and revenue growth.
Lead Ataccama’s global field and partner marketing to build scalable to-/through-/with-partner programs and territory-aligned demand generation that accelerates pipeline for an enterprise data-management platform.
Lead the development and implementation of the international omnichannel strategy for AbbVie's Eye Care portfolio to optimize digital/CRM engagement and drive measurable impact across global affiliates.
Lead a small team to design, build, and optimize lifecycle email and omni-channel automations that drive retention and measurable growth.
Support and scale marketing operations at a fast-moving healthcare tech startup by managing data, enabling campaigns, coordinating assets, and ensuring consistent execution across digital and content programs.
Own and scale Tapstitch's U.S. paid acquisition engine—leading media buying, creative testing, and full-funnel optimization to drive predictable GMV growth.
Lead Euromonitor’s global marketing and communications function to elevate brand authority, accelerate market share and drive measurable revenue through data-led strategy and cross-functional leadership.
WGU is hiring a Senior Manager of Brand and Audience Marketing to lead brand strategy, audience-driven campaigns, and a high-performing team to drive awareness and application growth.
Experienced, hands-on e-commerce leader needed to run Shopify-driven operations for a growing marine-parts distributor, managing the team, integrations, and marketplaces while executing daily.
Head Hunter is assessing experienced remote Digital Marketing Specialists to join a pre-vetted talent bench and be matched with client roles across the US, UK, and Australia.
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
