Document Processor (Land Rights and Right of Way Documents)

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AECOM is seeking a Document Processor for one of our offices in Sacramento, CA. This role is open to remote work.

SUMMARY

This role will provide vital support for ROW activities through document preparation, processing, and tracking. Ensures timely handling of property-related documents and maintains organized filing systems. This role is key to supporting compliance, workflow efficiency, and project delivery.

JOB RESPONSIBILITIES:

• Receive plats and legal descriptions from survey team, creating deed jackets, coordinate with utility owners, obtain approvals, signatures, notarize documents, record conveyances and transmit letters of completion to the Authority
• Provides assistance to the right-of-way staff and managers to ensure efficient operations. Assists and advises the ROW Project Manager and the office staff, relieving them of administrative detail. Assists with administrative problems, procedural and confidential matters, project reporting, tracking and schedules
• Organizes staffing plans, prepares progress reports on a weekly basis that include project schedules, progress to date identified by task, description of the progress including identification of problems, propose solutions, completion date tracking and project reporting
• Maintains proper project filing system, both hard copy and digital. Ensures deliverables are stored in a retrievable location after submittal.  Drafts letters, proofreads and reviews correspondence and documents

MINIMUM REQUIREMENTS:

• BA/BS + 4 years of relevant experience, or demonstrated equivalency of experience and/or education.

PREFERRED REQUIREMENTS:

• Be knowledgeable of organization, personnel and management; office management principles, methods, and procedures; administrative techniques and skill in their application; statistical and research methods
• Work with utility agency staff in an effective manner to submit and obtain approvals for conveyance packages
• Think clearly and quickly and analyze and solve problems encountered
• Be persistent and follow up during approval process
• Keep organized records of document status through the various steps of completion
• Relay and elevate issues in a timely manner to the project team for resolution
• Establish and maintain cooperative working relationships; speak and write effectively
• Excellent interpersonal skills
• Ability to carry out assignments without detailed instructions and with challenging stake holders and deadlines
• Demonstrated capacity for high levels of responsibility
• Ability to be tactful and use good judgement
• Ability to be mobile, working with various locations and varied work schedules depending on need

• Travel may be required
• Sponsorship is not available for this role

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.