Fast Facts

AERDF is seeking a highly organized Coordinator to support fundraising operations in a fully remote role, focusing on data management, team coordination, and donor communications to enhance nonprofit development efforts.

Responsibilities: Maintain donor data accuracy, facilitate team meetings, and manage communications with donors and stakeholders to ensure effective fundraising operations.

Skills: Strong project management, effective communication, and customer service skills, with proficiency in Google Suite and project management tools.

Qualifications: Minimum three years of experience in administrative or coordination roles, with a preference for nonprofit sector experience.

Location: Remote position available throughout the United States.

Compensation: $57540 - $96996 / Annually

Position Overview

About AERDF

Launched in 2021, the Advanced Education Research & Development Fund (AERDF, sounds like air-diff) is a national nonprofit that unlocks breakthrough methods, knowledge, and solutions to solve for the most pressing learning and teaching challenges in PreK–12 education.

At a time when artificial intelligence is evolving faster than our education system is designed to do, AERDF provides the R&D capabilities, infrastructure, partnerships, and expertise for experts and innovators to develop next-generation approaches and solutions to drive necessary change. We go beyond incremental advancements to support multi-year, problem-driven R&D programs that aim for system-wide transformation. Learn more about AERDF here: https://aerdf.org.

Role Summary

AERDF is seeking a Development Coordinator to provide critical operational, administrative, and logistical support to AERDF’s fundraising team. This role ensures that disciplined record-keeping, diligent donor communications, and smooth internal operations enable the team to focus on cultivating relationships and securing resources for AERDF’s mission.

The ideal candidate is a highly organized, detail-oriented, and trustworthy professional who enjoys building systems, managing information, and keeping collaborative work on track. This position is an excellent opportunity for someone eager to deepen their experience in nonprofit development and philanthropy.

AERDF is a fully remote organization, and employees may work anywhere in the United States.

We are deeply committed to fostering an inclusive and diverse workplace. People of all backgrounds and identities, particularly those with the lived experience of the students and communities we serve, are encouraged to apply. Please do not hesitate to apply even if you do not meet all of the qualifications.

Core Responsibilities

Data & Systems Management

• Maintain, audit, and update donor and prospect data in the CRM to ensure accuracy and completeness. 
• Produce weekly pipeline dashboards and other team reports to monitor progress toward goals. 
• Support data integrity, grant tracking, and other team systems that keep fundraising operations running smoothly.

Team Coordination & Support

• Manage calendars, meetings, and logistics for the CEO, Director of Development, and broader team. 
• Take notes and track next steps for internal and external meetings, ensuring timely follow-through. 
• Support travel coordination, expense processing, and procurement of supplies or materials as needed. 
• Prepare and maintain templates for team meeting agendas, dashboards, and other planning tools. 
• Coordinate development’s role in audits and grant reporting cycles.

Communications & Donor Support

• Draft and send donor correspondence and acknowledgment letters. 
• Support timely, personalized communications with funders and partners. 
• Provide excellent customer service to both internal and external stakeholders.

Qualifications

Skills and Mindsets

• Excellent ability to communicate effectively in written and verbal forms, including with senior leaders internally and externally.
• Excellent project management skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Track record of working in a fast-paced environment with flexibility and agility.
• Highly resourceful and adaptable, able to navigate uncertainty and ambiguity seamlessly.
• Ability to work independently and know when and how to manage up effectively.
• Demonstrated ability to exercise great judgment and discretion.
• Keen interest in being in a support role.
• A learning orientation, open to feedback and ability to quickly integrate and apply said feedback.

Experience 

• At least three years of experience working in an executive assistant, administrative assistant, coordinator, or comparable role.
• Experience working with Google Suite, Slack, Zoom, Asana (or other project management tools), and Hubspot.

Compensation Expectations

We offer a competitive compensation package including base salary and comprehensive benefits. AERDF is a remote and flexible work environment. 

Our national compensation range for a coordinator-level role is $57,540 (minimum) to $96,996 (maximum). However, compensation varies depending on location, experience, and qualifications.