Accounts Payable Specialist

Description

What’s in it for you?

• Competitive Compensation: $55,000-$65,000 PLUS bonus opportunities. 
• Get paid weekly! Every Friday is payday!
• Medical premiums including dental, vision and life insurance for you AND your family.
• Company Matched 401K.
• Paid holidays in addition to accrued Sick & Vacation time.
• Ongoing developmental training to further your accounting career.

Job Summary:
 

The Accounts Payable Specialist is responsible for managing and processing the company's payables, ensuring that all vendor invoices and payments are accurate, timely, and in compliance with company policies. This role supports the day-to-day financial operations of the business and collaborates with internal departments, vendors, and field teams to resolve discrepancies and maintain strong financial controls.

 

Key Responsibilities:

• General accounting.
• Process and code vendor invoices for HVAC, electrical, and plumbing materials, equipment, and subcontractor services.
• Collect, review, and process all purchase orders (POs) submitted by departments and field staff.
• Ensure timely payment of vendor invoices and resolve any discrepancies or billing issues. 
• Manage weekly check runs, ACH payments, and credit card transactions. 
• Reconcile vendor statements and maintain accurate aging reports. 
• Respond to vendor inquiries and maintain positive  working relationships. 
• Maintain organized AP files and support audit requests.
• Ensure all expenses are allocated to correct jobs, departments, or cost codes using accounting software. 
• Assist with month-end close activities including AP accruals.
• Handle employee reimbursements by issuing petty cash or coordinating additions to payroll checks.
• Ensure jobs are closed and accounted for in the correct period.
• Review jobs from prior day for accuracy- find and fix any errors.
• Oversee payment of driver-issued tickets on behalf of the company and coordinate reimbursement collection from technicians.
• Track subcontractor invoices.
• Other duties may be assigned. 

Requirements

• Associate’s or Bachelor’s degree in accounting, Finance, or related field preferred.
• 3+ years of experience in accounts payable, preferably in the construction or trades industry. 
• Experience with job costing and familiarity with HVAC, plumbing, and electrical materials or services is a plus. 
• Proficiency in accounting software (e.g., QuickBooks, Foundation, Sage, Viewpoint, ServiceTitan, etc.). 
• Strong attention to detail, organizational skills, and ability to manage multiple deadlines. 
• Excellent communication and problem-solving skills.
• High integrity.