Fleet Administrator - job 1 of 2

Job Overview

The Fleet Administrator oversees and coordinates all aspects of our company’s vehicle operations—from servicing and maintenance to compliance and safety. This role is essential in ensuring our fleet runs smoothly, efficiently, and within regulatory standards. By managing systems, inspections, and documentation while supporting Operations and coaching drivers, the Fleet Administrator helps keep our teams on the road and our business moving forward.

What You Will Do

Fleet Operations & Maintenance

• Ensure vehicles are properly maintained and inspected according to established schedules.

• Support Operations with out-of-service units by tracking, expediting repairs, and minimizing downtime.

• Manage the disposal of retired assets and oversee fleet inventory, equipment, and materials.

• Coordinate the transportation of local fleet vehicles.

Compliance & Safety

• Maintain up-to-date licensing, titling, inspection, and maintenance records.

• Review and process incidents involving company vehicles.

• Reinforce fleet safety programs and provide driver coaching as needed.

• Investigate vehicle complaints and equipment failures to ensure timely resolution.

Systems & Data Management

• Maintain and update databases for Driver Assignment, Fleet Inventory, Fuel Management, and Telematics/Safety.

• Process driver changes including terminations, new hires, and market transfers.

• Manage vendor relationships and oversee telematics and dash camera programs.

Communication & Support

• Partner with the Fleet Management Company to resolve fleet-related issues.

• Build strong partnerships with Operations to ensure adherence to fleet policies and procedures.

• Provide timely support to drivers experiencing vehicle or system issues.

• Monitor the fleet inbox and respond promptly to inquiries.

Additional Responsibilities

• Perform other duties as assigned.

What You Bring

• Experience with fleet management platforms or strong understanding of fleet technology. (Enterprise Fleet Management experience a plus).

• Knowledge in fleet support functions such as maintenance, operations, compliance, and support services.

• One (1)+ years of leadership experience managing a fleet support team.

• Proficiency with fleet information systems, project management tools, and Microsoft Office (Samsara experience a plus).

• High school diploma required; bachelor’s degree preferred.

How You Work

• Communicate effectively with all levels of the organization and external partners.

• Build strong relationships through exceptional interpersonal and organizational skills.

• Approach challenges with strong problem-solving and analytical thinking.

• Stay proactive, self-motivated, and confident in mitigating potential issues.

• Thrive in high-pressure, fast-paced, and time-sensitive environments.

Why You’ll Love this Role

• Direct Impact – Keep our fleet safe, reliable, and running strong.

• Exciting Variety – No two days are the same; problem-solve and lead in real time.

• Cutting-Edge Tools – Work with leading fleet technology like Samsara.

• Collaboration – Partner with operations and leadership to drive success.

• Growth – Build your career with clear paths to advance.

• Culture – Join a team that values safety, improvement, and people first.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift 15 lbs. at a time.

• Valid driver’s license with a clean driving record (of 3 years)

#INDA1

Benefits and other cool stuff:

· Medical, dental, vision, 401K

· Paid Time Off

· Weekly Pay

· Internal Promotion opportunities

· Company swag

(Please note: benefits are not available for part time, temporary or contract roles)

 A1 Garage Door (and affiliate companies) provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.