Fast Facts

The Sr. Staff Accountant will support the Director of Finance with payroll processing, accounts payable, general ledger reconciliations, and month-end closings in a nonprofit organization.

Responsibilities: Key responsibilities include managing payroll and benefits administration, processing accounts payable, preparing journal entries, ensuring compliance with payroll tax regulations, and supporting month-end accounting procedures.

Skills: Required skills include payroll processing experience, nonprofit accounting knowledge, proficiency with Sage Intacct, and strong communication and organization skills.

Qualifications: A Bachelor's Degree in Accounting or related field is required, along with a minimum of 5 years' experience in payroll for 100+ employees.

Location: The job is based in the DC Metro Area with hybrid work arrangements.

Compensation: $70000 - $90000 / Annually

The Senior Staff Accountant will directly support the Director of Finance and Accounting in a wide range of financial duties including payroll processing, accounts payable, general ledger reconciliations, and month-end close out procedures.

ESSENTIAL RESPONSIBILITIES

• Lead and manage all aspects of bi-weekly payroll and benefits administration for multi-state
• Oversee the timesheet process for timely and accurate Train new employees on payroll system.
• Prepare payroll journal entries and reconcile payroll-related
• Prepare 403B retirement contribution calculations and upload to
• Serve as the finance lead for the 403(b) retirement plan Prepare all required support.
• Ensure all payroll tax returns are timely filed and resolve federal, state, and local tax compliance
• Manage our workers compensation insurance plans and annual
• Prepare allocation journal entries for ZTT cell phones and internet stipends
• Perform all accounts payable functions. Review check requests and invoices. Ensure reasonableness and allowability of incurred costs, proper documentation, and accurate Follow-up on outstanding purchase requests and vendor invoices regularly.
• Review and process credit memos and voided
• Follow up on outstanding checks
• Prepare month-end accrual and prepaid reconciliations
• Manage and process corporate credit cards and upload into our accounting
• Review and process employee expense reports, reimbursements, and cash advance
• Follow-up on unsubmitted expense reports with staff and supervisors
• Lead in the preparation of internal transfers (IT, Office Services, Executive Director, professional development, etc.) for allowability of incurred costs, proper documentation and accurate allocations and coding.
• Prepare IRS Forms 1099, verifying the accuracy of the information, printing and submitting the
• Respond to vendor and staff
• Support the accounting team in month-end closings and financial
• Apply accounting principles and practices following standardized, well-established
• Ensure that the operational and design effectiveness of internal controls is
• Ensure accounting systems and processes are continually streamlined via process improvement and automation to achieve greater efficiencies, accuracy, and timeliness of reporting.

ESSENTIAL SKILLS & EXPERIENCE

• Minimum of 5 years’ experience with all aspects of payroll processing for 100+ employees
• Minimum of 2 years’ experience working in a nonprofit accounting department performing accounts payables functions, G/L entries, reconciliations, and month close responsibilities
• Minimum of 1 years’ experience using Sage Intacct
• Experience processing expenses in Concur a plus, but not required
• Expert knowledge of Strong competency in other Microsoft applications, including Word and Outlook
• Strong work ethic and detail-oriented; performs all tasks accurately, efficiently, and on time
• Highly motivated, self-starter who can work diligently with minimal supervision
• Effectively self-reviews work product and troubleshoots accounting discrepancies
• Strong skills in organization, prioritization, and time management
• Strong communication skills, both written and verbal
• Can maintain utmost confidentiality of sensitive information

EDUCATION

Bachelor’s Degree in Accounting or related field required

COMPENSATION & BENEFITS

This position's salary is estimated to be mid $70,000s to mid $90,000s depending on experience, geo-location, budget, and other comparable and similarly scoped internal positions. In addition to salary, ZERO TO THREE offers a comprehensive benefits package including medical, dental, vision, HRA, retirement contributions, generous leave benefits and more.

PHYSICAL REQUIREMENTS

While performing the responsibilities of the job, the employee is frequently required to use finger dexterity and sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also, they may need to remain seated for extended periods, can perform repetitive motions, and reach for objects. An employee is frequently required to hold a writing instrument, communicate verbally, and hear well enough to detect nuances and receive detailed information. They may be required to grasp objects, push, and pull objects, bend, stand, walk, squat, or kneel. Vision abilities required by this job include close vision for data preparation or analysis, and expansive reading. May need to lift up to 30 pounds.