Project Accounting Manager

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

The Project Accounting Manager is a key member of the Ware Malcomb administrative team and is responsible for designing, implementing and enforcing policies and procedures for the company’s billing and revenue cycle to maximize cash flow while maintaining and improving internal and external client relationships. In conjunction with other senior accounting staff, the Project Accounting Manager will oversee day-to-day operations on all issues related to the project life cycle from project set up through project close out.  Additionally, the Project Accounting Manager will evaluate project financials and provide analysis to Project Managers, accounting leadership, and other operations management leaders.  This position is highly visible and requires a strong leader with the ability to prioritize, plan, and direct the Project Accounting team.

• Lead and mentor the Project Accounting team, fostering a culture of accountability, growth, and continuous improvement.
• Oversee project setup, billing, and closeout processes, ensuring accuracy of financials and alignment with contract terms.
• Collaborate with Project Managers and leadership to analyze project financials and provide actionable insights.
• Resolve complex billing and budgeting issues with agility and sound judgment.
• Drive improvements in systems, processes, and reporting tools to enhance efficiency and scalability.
• Support collections and cash flow optimization through proactive communication and problem-solving.
• Facilitate training for project teams on financial best practices and tools.
• Champion compliance with internal policies and industry standards.
• Coordinate with internal teams such as the Consultants Payable and Controllership teams to resolve workflow, budgeting, and payment issues, ensuring accurate financial reporting and smooth collaboration across departments.

• 5-10+ years of progressive experience in project accounting within the architecture, engineering, or construction (AEC) industry.
• Proven leadership experience with a track record of developing and motivating teams.
• Strong analytical skills and the ability to think on your feet in a fast-paced environment.
• Excellent communication and interpersonal skills; able to build trust across departments.
• High attention to detail, organizational strength, and a proactive mindset.
• Proficiency in Microsoft Office; experience with Deltek Vantagepoint/Vision is a plus.
• Bachelor’s degree in Accounting, Finance, Business, or related field preferred.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, planning, interior design, civil engineering, branding, building measurement, structural engineering and MEP services to clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects.

For six consecutive years, Ware Malcomb has been ranked as the #1 Industrial Sector Architecture Firm by Building Design + Construction Magazine. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. For more information, visit www.waremalcomb.com.