Asst Director, Space Management

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

135 Corporate Woods, Rochester, New York, United States of America, 14623

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100060 Real Estate and Portfolio Mgmt

Work Shift:

UR - Day (United States of America)

Range:

UR URG 117

Compensation Range:

$122,044.00 - $183,065.00

Responsibilities:

Leads the strategic planning, development, and optimization of campus space across the University’s academic, research, and medical facilities. Plays a key role in overseeing space management processes, tracking space data and utilization, and ensuring effective space allocation to meet the evolving needs of the University of Rochester. Collaborates with academic, administrative, medical, and research departments to provide expert guidance on space usage and help maintain a data-driven approach to space optimization. This individual will be part of the Real Estate, Portfolio Management, and Planning team and will work closely with senior leadership to align space strategy with the university's long-term goals.

Essential Functions:

• Leads efforts to efficiently utilize and manage the University’s space portfolio, ensuring optimal allocation for academic, research, clinical, and administrative functions.
• Develops and maintains systems for monitoring and reporting on space utilization metrics, ensuring timely and accurate data on room usage, occupancy, and scheduling.
• Develops and implements long-term space strategies, including forecasting space needs in relation to academic, research, and clinical growth.
• Develops and applies recommendations for space management policies, procedures, and best practices to Senior Leadership.
• Leads the initial implementation and ongoing use of space management software and tools to track, analyze, and visualize space utilization data.
• Works closely with department heads, research teams, and medical administrators to understand space needs and develops appropriate solutions that align with the institution’s strategic goals.
• Collaborates with Senior Leaders to provide recommendations for the management of capital budgets, ensuring space management projects are completed within financial parameters.
• Prepares reports and presents to senior leadership on space management initiatives, space availability, and trends in space usage.
• Other duties as assigned.

Minimum Education & Experience:

• Bachelor’s degree in Architecture, Urban Planning, Engineering, Business Administration, or a related field and
• 10 years of experience in space management or a related field required.
• Or equivalent combination of education and experience.
• 2 years of experience in a leadership or supervisory role preferred.

Knowledge, Skills & Abilities:

• Strong understanding of space planning principles and strategies, including space utilization metrics and optimization techniques preferred.
• Proficiency in space management software preferred.
• Excellent project management skills, with the ability to manage multiple projects simultaneously preferred.
• Strong communication and interpersonal skills with the ability to collaborate effectively with a diverse group of stakeholders preferred.
• Ability to analyze data, generate reports, and present findings to senior leadership preferred.
• Skills in strategic thinking with strong problem-solving and decision-making abilities preferred.
• Excellent organizational skills and attention to detail preferred.
• Ability to thrive in a fast-paced, dynamic environment and manage competing priorities preferred.
• Demonstrated commitment to creating a welcoming and engaging workplace environment preferred.

 

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.