Bookkeeping Assistant
Job Title: Bookkeeping Assistant
Position Type: Full-Time, Remote
Working Hours: U.S. client business hours (with flexibility for month-end close and reporting deadlines)
About the Role:
Our client is seeking a Bookkeeping Assistant to provide day-to-day financial support, ensuring records are accurate, reconciliations are timely, and reporting is organized. This role bridges administrative efficiency and financial accuracy, supporting accountants, controllers, and business owners with bookkeeping, data entry, invoice processing, and reporting.
Responsibilities:
Bookkeeping & Data Entry:
- Record daily transactions in accounting systems (QuickBooks Online/Desktop, Xero, NetSuite).
- Enter invoices, bills, and receipts accurately.
- Maintain expense logs and categorize transactions properly.
Accounts Payable (AP) Support:
- Process vendor invoices and employee reimbursements.
- Track due dates, prepare payment runs, and flag overdue invoices.
- Reconcile vendor accounts to ensure balances are accurate.
Accounts Receivable (AR) Support:
- Generate and send customer invoices.
- Log payments (ACH, wire, check, credit card) and follow up on overdue balances.
- Maintain AR aging reports.
Bank & Credit Card Reconciliations:
- Reconcile daily/weekly transactions against bank statements.
- Flag discrepancies and resolve with accounting team.
Reporting & Analysis:
- Prepare weekly cash flow summaries, AP/AR reports, and expense trackers.
- Support month-end close by compiling PBC (Prepared by Client) schedules.
- Update dashboards in Excel/Google Sheets for leadership visibility.
Compliance & File Management:
- Ensure receipts, invoices, and vendor documents are stored and audit-ready.
- Maintain confidentiality of financial records and sensitive data.
Collaboration:
- Partner with accountants, controllers, and finance teams to ensure data accuracy.
- Support ad hoc projects such as budget tracking or audit prep.
What Makes You a Perfect Fit:
- Detail-oriented, accurate, and thorough.
- Organized multitasker who thrives in high-volume environments.
- Discreet and professional with sensitive financial information.
- Eager to learn and adaptable to different client industries.
Required Experience & Skills (Minimum):
- 1–2 years in bookkeeping, finance admin, or accounts support.
- Proficiency with accounting software (QuickBooks, Xero, NetSuite).
- Intermediate Excel/Google Sheets skills (formulas, reconciliations, pivot tables).
- Familiarity with AP/AR processes.
Ideal Experience & Skills:
- Experience supporting accountants during monthly/quarterly close.
- Exposure to multi-entity or multi-currency bookkeeping.
- Industry experience in SaaS, real estate, healthcare, or services.
- Familiarity with automation tools (Bill.com, Expensify, Tipalti).
What Does a Typical Day Look Like?
A Bookkeeping Assistant's day revolves around keeping financial records accurate and reports up to date. You will:
- Post daily transactions in QuickBooks or Xero, ensuring categories are correct.
- Reconcile bank and credit card feeds, flagging discrepancies for review.
- Process vendor invoices and prepare payment batches for approval.
- Generate invoices, apply payments, and update AR aging.
- Prepare reports such as weekly cash flow summaries or AP/AR snapshots.
- Update shared files and dashboards so accountants and managers always have real-time visibility.
In essence: you ensure finance teams have clean, reliable data to make timely decisions and close the books accurately.
Key Metrics for Success (KPIs):
- Transaction entry accuracy ≥ 99%.
- Timeliness of reconciliations (same-day or weekly depending on SLA).
- On-time preparation of weekly/monthly financial reports.
- Zero compliance issues in audit checks.
- Positive feedback from accountants/managers on support reliability.
Interview Process:
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (e.g., reconcile a sample bank statement in Excel/QuickBooks)
- Client Interview with Finance/Accounting Team
- Offer & Background Verification
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
A remote SEO Specialist is needed to boost organic performance through technical audits, content strategy, and data-driven optimization for a U.S. client.
A remote Quality Assurance Engineer is needed to lead manual and automated testing efforts, ensuring reliable releases and strong product quality for a U.S.-hour client.
Experienced accounting leader needed to manage financial reporting, controls, treasury, and an accounting team for a U.S.-focused client in a remote Controller role.
Act as a remote Audit Assistant supporting U.S. audit engagements by preparing reconciliations, compiling PBC schedules, and maintaining audit-ready documentation.
Experienced medical billing professional needed to manage A/R, resolve denials, and ensure accurate claim processing for a Phoenix-based healthcare organization.
American Battery Technology Company is hiring a part-time Finance Payroll Administrator to ensure timely, accurate payroll processing and support payroll compliance across the organization.
Williams Lea, by RRD is hiring a remote E-Billing Analyst to manage invoice submissions and resolve electronic billing issues for law firm clients.
Experienced Accounts Payable professional needed for a hybrid, temporary-to-permanent role supporting payments, reconciliations, and AP controls at Kayne Anderson in Los Angeles.
PHFA is hiring a detail-oriented Loan Accounting Officer I to manage mortgage servicing postings, disbursements, reconciliations, and borrower inquiries for its Homeownership Programs division.
Prime Healthcare in Ontario, CA is hiring an Accountant to manage general ledger entries, monthly reconciliations, fixed-asset depreciation, and audit support for its corporate finance team.
CIM Group is hiring a Manager of Financial Reporting to build and lead reporting, controls, and audit functions for its multi-entity, PE-backed real estate and infrastructure operations in Jordan, UT.
HeadQuarters seeks a detail-oriented Accounts Payable Specialist to manage invoices, execute payments, and improve AP processes while working 9 am–5 pm PST.
Experienced accounting professional needed to lead month-end close, manage full-cycle accounting, and support audits for a remote, U.S.-aligned finance team.
Earned is hiring an experienced Tax Preparer to prepare and review tax returns for physicians and their practices, providing proactive client service and tax planning support.
Pavago is hiring a Payroll Accountant to oversee payroll processing, tax filing, reconciliations, and reporting for U.S. client organizations in a fully remote role.
pavago - thinking globally to grow locally 🌍 welcome to pavago, where the world is your talent pool. we believe in a borderless future where businesses can harness the best of international expertise without breaking the bank. 🌟 why choose pav...
55 jobs
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
