Purchasing Coordinator - Mixed Use

Morguard is a fully integrated real estate company. We strategically invest in high-quality, well-located, multifamily assets across North America and our onsite teams are critical to our Communities' success.

PURPOSE

The Purchasing Coordinator – Mixed Use is accountable to the General Manager – Mixed Use for ensuring the timely and accurate processing of payables and procurement documentation across residential, retail, and HOA operations. This role safeguards that purchases and services are correctly allocated by entity and ownership group, that procurement policies are consistently applied, and that liabilities are managed in a timely and compliant manner to reduce risks and support Morguard’s reputation as a responsible business partner.

DUTIES AND RESPONSIBILITIES

1. Invoice and Payables Processing
   Prepares, verifies, and routes purchases (e.g., invoices, purchase orders, service contracts) to the centralized accounts payable function, ensuring proper entity allocation, ownership responsibility, and timely authorization to avoid late fees and maintain positive vendor relationships.
2. Entity Allocation and Compliance Oversight
   Reviews invoices and service documentation to confirm alignment with ownership structures (Residential, Retail, and Master Association) and procurement policies. Resolves allocation discrepancies by working with operations, accounting, and ownership representative to adjust.
3. Exception Management and Policy Enforcement
   Identifies and clears exceptions by validating that purchasing and procurement policies are followed, including confirming required approvals, competitive bids, and documentation standards before payment is released.
4. Accruals and Reporting
   Supports preparation of monthly accruals (utilities, contracts, and purchase orders for all entities), ensuring liabilities are accurately captured and reported. Coordinates with General Manager and operations team(s) to meet monthly, quarterly, and year-end reporting deadlines.

Reviews Financial Performance of all entities in an ongoing manner to address any missed allocations or potential concerns between the entities to ensure accurate reporting.

1. Vendor and Departmental Collaboration
   Develops and maintains effective relationships with internal stakeholders (Residential, Retail, HOA operations, and accounting) and external vendors to support timely payment, proper allocations, and adherence to service standards.
2. Audits and Reconciliations
   Assists in periodic reviews of property taxes, utilities, and other significant payables to ensure accurate allocations and on-time payments, minimizing financial risk and compliance issues.
3. Project and Capital Requests
   Monitors project approval requests and expenditure documentation to ensure correct setup and alignment between ownership group and allocations, and compliance with internal controls for capital and operating expenditures.
4. Other
   Performs other job-related duties and/or special projects as assigned.

MINIMUM REQUIREMENTS

Skills, Knowledge, Experience and Education

• • College Diploma in Accounting or Business Administration or equivalent
  • Minimum of 2 years of relevant accounting experience in an automated environment
  • Intermediate to advanced working knowledge of MS Office applications
  • Strong analytical, organizational, and problem-solving skills with high attention to detail
  • Ability to communicate effectively with diverse stakeholders, including internal departments, ownership groups, and external vendors

Core Competencies

• • Excellent communication skills (both written and verbal)
  • Good quantitative analysis skills
  • Good organizational skills
  • Strong analytical skills
  • Strong attention to detail

ADDITIONAL REQUIREMENTS

• • Previous experience in real estate industry is an asset
  • Previous experience with Concur, Yardi, AvidX or Accounting software

Why you should join Morguard

At Morguard, our employees are our greatest investment. We make people our priority and strive to create a culture of respect, health and safety, and equal opportunity to support employees to meet their goals.

When you join Morguard, you join a strong and committed team and will have access to:

• Employer Provided Medical Insurance Options
• Excellent culture that supports a work-life balance with time off for Summer Hours, Vacation, Personal, Sick Leave, and Paid Holidays
• Education Reimbursement Program
• Dollar for dollar matching 401k Savings Plan with immediate vesting
• Opportunity to live onsite within portfolio with our Employee Discount

All job offers are subject to a pre-employment drug test and criminal/credit background check.

*Morguard is an equal opportunity employer

+This job description is intended to describe the nature and level of work being performed by individuals assigned to this position. It is not an exhaustive list of all responsibilities required of the job. Job descriptions may also be rewritten periodically to reflect any changes in the position’s duties.

Morguard is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Fair Chance Initiative:
Morguard is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. Morguard will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Morguard participates in the E-Verify program to confirm eligibility to work in the United States.

PRIVACY