Procurement Coordinator

The Maryland Rural Development Corporation (MRDC) is a private non-profit organization that provides services in response to the needs of rural, low-income households and communities. MRDC serves as Caroline, Cecil, Harford and Kent Counties’ official Community Action Agency.

The Procurement Coordinator supports the procurement and purchasing functions for Maryland Rural Development Corporation. This position assists with administrative tasks, vendor communications, purchase order processing, and compliance tracking. This role ensures all purchases comply with federal regulations, while maintaining cost-effectiveness, transparency, and alignment with organizational values. The ideal candidate is highly organized, detail-oriented, and motivated to contribute to a mission-driven nonprofit environment.

Job Responsibilities

·       Primary point of contact for finance regarding organizational invoicing, sourcing, purchasing and receiving for operational needs

·       Assist with preparing and processing purchase orders, check requests, and vendor documents.

·       Maintain accurate procurement records and filing systems (both digital and paper).

·       Tracking orders, deliveries, and invoices.

·       Communicate with vendors regarding order confirmations, delivery schedules, and required documentation.

·       Help gather W-9 forms, certificates of insurance, and other vendor eligibility documentation.

·       Assist in maintaining the approved vendor list and contact information.

·       Ensure that all require documentation is attached to grant, check, and order requests, etc. before filing with finance for grant and audit requirements.

·       Assist with monitoring compliance deadlines and contract renewals.

·       Work closely with program, finance, and facilities teams to support purchasing needs.

·       Schedule, coordinate and present procurement-related meetings and trainings.

·       Develop, implement, and manage procurement policies and procedures in compliance with federal, state, and agency regulations.

·       Collaborate with program teams to anticipate purchasing needs across early childhood education, housing, and administrative functions.

·       Ensure adherence to procurement regulations under Head Start Performance Standards and federal grant rules.

·       Maintain procurement documentation for audit readiness and grant reporting.

·       Assist with monitoring and reporting on procurement activities funded by restricted grants or public contracts.

·       Track and report on procurement-related expenses and identify cost-saving opportunities.

·       Provide regular reports to Finance and Program Directors on purchasing trends and budget alignment.

·       Support annual audits, budget planning, and inventory tracking as needed.

       ·          High school diploma or equivalent; Associate’s degree preferred.

       ·          Two (2) year of administrative, purchasing, or accounting experience.

       ·          Basic understanding of purchasing processes and recordkeeping.

       ·          Strong attention to detail and organizational skills.

       ·          Proficient in Microsoft Office (Word, Excel, Outlook) or Google Workspace (Doc, Sheets, Gmail).

Preferred Qualifications:

·       Experience working in a nonprofit, education, or housing environment.

·       Experience in a non-profit or federally funded program, especially Head Start or HUD-funded housing.

·       Familiarity with vendor diversity, sustainability practices, and local procurement initiatives.

Working Conditions

·       Office-based role with occasional travel to vendor sites or program locations.

·       May require occasional evening or weekend availability to meet grant deadlines or audit requirements.

Terms of Employment:

·       Twelve (12) month; full-time position

Compensation:

·       Salary commensurate with qualifications and experience

• Health Care Plan (Medical, Dental & Vision)

• Health Saving Account
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development

Maryland Rural Development Corporation is an Equal Opportunity Employer

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Human Resources at [email protected]