Project Controls Administrator

Overview

Kimley-Horn is looking for a Project Controls Administrator to join their Transit Team in Seattle, Washington (WA)!

Responsibilities

• Lead project-level financial management and reporting.
• Develop financial plans: Project Management Plans, Cost Tracking, Earned Value Management.
• Coordinate change orders fee and task orders development with internal teams and subconsultants.
• Serve as primary contact for large infrastructure clients and client Contracts Admin groups.
• Submit annual overhead rate updates and lead promotion/rate escalation efforts.
• Manage subconsultant paperwork, rate escalations, and overhead adjustments.
• Maintain staffing lists and assist project accountant with compiling monthly invoices and reports.
• Oversee expense processing, pre-authorization requests, and contract compliance.
• Review and process subconsultant invoices for accuracy and budget alignment.
• Track detailed project/task budgets and update monthly spreadsheets.
• Support time tracking, projections, and staff planning.
• Cross collaboration across internal and external teams; this is an in-person role.

Qualifications

• Bachelors Degree in relevant field preferred such as but not limited to: Finance/Accounting, Civil Engineering, Project Controls, Data Analysis/Analytics.
• 3+ years in Project Controls, Cost Controls, Data Analytics or related field.
• Excellent at Excel including working knowledge of Pivot Tables, Queries and Multi Worksheet connections.
• Strong knowledge of project processes including contract terms, client billing cycle and applicable client meeting cycles.
• Strong organizational skills with the ability to prioritize and multi-task effectively.
• Leadership mindset with excellent interpersonal skills, fostering a collaborative and positive team environment.
• Self-motivated, with a strong sense of urgency and commitment to meeting project deadlines.
• Experienced in managing project deliverables, client relationships, and multidisciplinary teams in fast-paced environments.

Salary Range

• $95,000 – $115,000
• Eligible for Performance Based Bonus Compensation.

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.