Accounting Department Terms and Definitions
- Accrual Accounting: A method of accounting where revenues and expenses are recorded when they are earned and incurred, respectively, regardless of when the cash is received or paid. This provides a more accurate representation of a company's financial health.
- Amortization: The process of spreading the cost of an intangible asset (such as a patent or copyright) over its useful life. This is done through periodic deductions from income.
- Asset: Any resource owned by a business that is expected to provide future economic benefits. Examples include cash, equipment, inventory, and accounts receivable.
- Audit: An independent examination of a company's financial records and activities to ensure accuracy, conformity to regulations, and proper internal controls.
- Balance Sheet: A financial statement that provides a snapshot of a company's financial position at a specific point in time. It shows the company's assets, liabilities, and shareholders' equity.
- Budget: A financial plan that sets out the company's expected revenue and expenses for a specific period. It helps management in controlling costs and allocating resources effectively.
- Cash Flow: The movement of cash into and out of a business over a specific period. It shows the company's ability to generate cash from its operations and meet its financial obligations.
- Cost of Goods Sold (COGS): The direct costs associated with producing or purchasing the goods or services sold by a company. It includes expenses such as raw materials, labor, and manufacturing overhead.
- Depreciation: The systematic allocation of the cost of a tangible asset (such as buildings, vehicles, or machinery) over its estimated useful life. It reflects the wear and tear and obsolescence of the asset.
- Equity: The residual interest in the assets of a company after deducting liabilities. It represents the shareholders' ownership in the business and is also known as net assets or shareholders' equity.
- Expense: The cost of goods or services used up or consumed in the operations of a company. It is incurred to generate revenue and is recorded in the accounting period in which it is consumed.
- Financial Statements: Formal records that present the financial activities and position of a company. The main financial statements include the income statement, balance sheet, statement of cash flows, and statement of shareholders' equity.
- General Ledger: The central repository of all financial transactions of a company. It contains individual accounts that are used to record and summarize the company's financial activities.
- Income Statement: A financial statement that summarizes a company's revenues, expenses, gains, and losses for a specific period. It shows the company's profitability and ability to generate income.
- Internal Controls: Procedures and policies implemented by a company to safeguard its assets, ensure accuracy in financial reporting, and promote efficient operations. They help prevent fraud, errors, and inefficiencies.
- Liability: Any obligation or debt owed by a company to external parties. Examples include accounts payable, loans, and accrued expenses. Liabilities represent the company's financial obligations or claims against its assets.
- Payroll: The total amount of wages, salaries, bonuses, and deductions paid by a company to its employees. It also includes employer-paid benefits and taxes.
- Reconciliation: The process of comparing two sets of records (such as bank statements and general ledger) to ensure they are in agreement. It helps identify and resolve any discrepancies or errors.
- Revenue: The inflow of assets resulting from the sale of products, provision of services, or other business activities. It represents the company's earnings from its primary operations.
- Trial Balance: A report that lists the balances of all general ledger accounts to ensure that debits equal credits. It is often used as the basis for preparing financial statements.
- Variance: The difference between a budgeted or standard amount and the actual amount. Variances can relate to revenues, expenses, or other financial metrics and provide insights into performance and efficiency.