Project Management Specialist

Job Posting Title

Project Management Specialist

Agency

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.

Supervisory Organization

DMHSAS-Central Administration

Job Posting End Date (Continuous if Blank)

June 11, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$70,000.00yr/$33.653846hr

Job Description

Project Management Specialist

About the Position: Operational Excellence, is currently searching for an experienced Project Manager to join our team, to oversee all aspects of assigned projects, ensuring deliverables, milestones, and objectives are achieved. Responsibilities include project ideation and planning, conducting risk assessments, creating and managing budgets, and establishing schedules for resources and tasks. Additionally, the appointee will drive effective internal and external stakeholder communication and change strategies while evaluating project performance and delivering comprehensive project reports. This role is critical to supporting ODMHSAS's mission of improving lives through excellence in service delivery and operational efficiency.

Job Responsibilities:

• Define and document project scope, objectives and desired outcome
• Set and manage stakeholder expectations, both internally and externally
• Prepare a budget based on project scope
• Estimate resource requirement, acquire it effectively and manage efficiently
• Design a work plan for each team member depending upon project requirement and member expertise
• Create and maintain detailed project documentation
• Provide project updates to stakeholders
• Manage interdepartmental coordination to ensure smooth project execution
• Perform regular assessment of project execution to identify areas for improvement and ensure both short-term and long-term goals are met
• Be aware of industry best practices, techniques and standards, and encourage team members to use them for effective project execution
• Undertake risk management to minimize potential risks

Job Type/Salary:

• Application period: 05/28/25-06/11/25
• Full-time: In-Office
• Vacancies: 1
• Annual Salary is $70,000.00
• Primary Working Hours are M-F; 8-5
• FLSA Status: Exempt

Minimum Qualifications and Experience:

• Bachelor’s degree in business administration, computer science, information systems management, public health, industrial engineering, or related scientific or technical discipline
• Two years of professional experience in project management
• Or an equivalent combination of education and experience
• Excellent communication skills
• Proficient at managing time and resources
• Detail-oriented
• Ability to draw up detailed project plans and schedules
• Proven leadership skills
• Critical thinking and problem-solving skills
• Capable of managing crises as and when they arise
• Adept at negotiating internally as well as externally

Preferred Skills

• 3 to 5 years of proven experience in managing projects
• Good working knowledge of Microsoft Office suite 
• Knowledge of project management frameworks and best practices
• PMP certification desirable 
• Lean Six Sigma experience
• Proven experience in using popular project management tools such as Teams Planner, Asana, Trello, Kanban boards, etc.

Special Requirements:

• Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license

Benefit Highlights:

ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents.   Our benefits include:

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Training opportunities for CEU requirements

About us: The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is the state’s safety net mental health and substance use treatment services system. The department's core mission is to provide prevention and treatment services for Oklahomans who are indigent and without a means to pay. To address those needs, ODMHSAS has multiple state-operated facilities across Oklahoma that target different populations.

PIN: 1312

Reasonable accommodation to individuals with disabilities may be provided upon request.

An Equal Opportunity Employer.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.