Operations Coordinator - job 1 of 4

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are seeking a Facility Operations Coordinator to join our Corporate Solutions team located in Flint, MI. This is a temporary position (3-6 months approx).
 
Position Summary:

Provide administrative support to Integrated Facilities Management.  Work with property managers and engineering team to handle routine property management operations including:  Procurement of property supplies and services, including issuing work orders, managing bid requests and service/maintenance contracts, processing of accounts payable and accounts receivables.
 
Essential Functions:

Directly support the Regional Facility Manager with on-going facility and team related responsibilities, including, but not limited to:

• Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers.
• Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
• Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
• Work with team members to identify and respond to any financial or budgeting related issues.
• Helps support facility specific cost savings targets to contribute to the account achieving significant savings.
• Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits.
• Provides support for guests, visitors and employees at client locations.
• Coordinates special events in support of client or Jones Lang LaSalle.
• Provides support for meetings and conference room reservations, as needed and directed.
• Assists with the coordination and scheduling of maintenance activities.
• Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary. 
• Acts as an interface with client, visitors and guests.
• Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance. 
• Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery.
• Ensures appropriate follow up with customers.
• Seeks to continuously improve processes, systems and overall client satisfaction.

Required Knowledge, Skills and Abilities (KSA):
 

• 2+ years’ experience with Facility or Property Administration.
• Superior customer service skills and orientation.
• Ability to maintain professionalism at all times under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficient in MS Office, and possess strong written, verbal and people skills.
• Strong organizational skills and collaborative style needed.
• Must be proficient at Excel Spreadsheets, and administrative capability of customizing administrative reports.

Education:

• Bachelor’s degree preferred.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.