Vendor Contract Auditor - job 2 of 3

Only those on the Staff Analyst list or permanent incumbents are eligible to apply.

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

DCAS’s Audit & Compliance Services (ACS) consists of the following units:

- Engineering Audit.
- Vendor Contract Audit.
- Internal Audit.
- Non-Public Schools Audit Program; and
- External Audit Coordination.

The Internal Audit team and function is an integral part of DCAS by advising management in satisfying the agency’s overall responsibility for successfully achieving its assigned mission and assuring full accountability for resources. Internal audits are conducted in accordance with the Professional Standards established by the International Association of Internal Auditors (IIA) and with the Generally Accepted Government Auditing Standards (GAGAS) as mandated in the NYC Comptroller’s directives. The Internal Audit team assist the agency by identifying ways to safeguard assets, avoid waste and inefficiency, and promote sound business practices consistent with adopted policies and procedures. In addition, DCAS has undergone several external audits related to Procurement of goods and services contracts and monitor, which are potentially are high risk in nature to the agency, as well as on a citywide level. The number of these external audits have increased significantly and without an internal audit function, the agency would not be able to mitigate risk associated with costs to address fiscal discrepancies and revenue generating opportunities, which places DCAS at a high risk. For an agency of this proportion, not being able to adequately replace or staff ACS’ Internal Audit & Risk Management Unit will greatly impact our ability to effectively conduct and perform the required ongoing audits to effectively and efficiently identify and address agencywide risk through DCAS’ thirteen (13) lines of service operations, invoice payments and approval process.

The Internal Audit team consisted of an Audit Supervisor and 2 Staff Auditors; currently the unit has been depleted due to staff attrition, and this is the minimum staff needed to conduct this work.

The Internal Audit team adds value to DCAS and its operations by:

- Controlling risk management.
- Improving quality of performance, efficiency, and cost recovery.
- Decrementing errors and costs.
- Developing policy and procedures.
- Increasing regulatory compliance.
- Bettering management communications and clarity in the form of guidance.

Audit and Compliance Services (ACS), within DCAS, assists management with identifying and prioritizing areas or processes of DCAS Lines of Service (LOS) that require attention or have concerning risk factors. DCAS’ ACS provides audit/review and consulting services by gaining an understanding of the processes and procedures as they currently exist; performing tests of controls to verify whether internal controls are adequate and working as designed; and providing recommendations to improve processes and controls. The Internal Audit team adds value to DCAS and its operations by, controlling risk management, improving quality of performance, efficiency, and cost recovery; decrementing errors and costs, developing policy and procedures, increasing regulatory compliance, bettering management communications and clarity in the form of guidance. In addition, ACS is tasked with the following:

- Coordination of all external audit activities, providing DCAS’ responses to those audits, and developing and assisting in managing corrective action plans.
- Coordination of the City's Financial and Single Audits.
- Preparation and review of NYC Comptroller’s Directive 1, MoRMC Risk Assessment, the DOI Anti-Corruption Report, and the Agency’s Internal Control Statement.
- Preparation and reporting on quarterly metrics identified by DOI.
- Auditing the reimbursable expenses of the Non-Public Schools’ (NPS) security guard services program under Local Law 2 mandate.
- Conduct audits of DCAS’ fourteen (14) lines of services processes, invoice and approval process.

With regards to citywide procurement DCAS processed orders for goods and services worth over $1.5 billion for over 100 NYC agencies, departments, boards and authorities. DCAS has the overall responsibility to ensure that the contracted vendors are in compliance with the contract stipulations, terms, conditions, agreed upon prices, and specifications. As such, ACS’ overall consulting services and audit work adds value to DCAS’s operations and its thirteen (13) lines of services by controlling risk management, improving quality of performance, efficiency, and cost recovery; decrementing errors and costs, developing policy and procedures, increasing regulatory compliance, bettering management communications and clarity in the form of guidance.

- Conduct and perform reviews/audits and analyze reimbursement claims, conduct field/site visits to ensure compliance with Local laws/regulations, Comptroller’s Directives and any other City mandate.
- Under supervisory direction, conduct detailed fiscal/operational and financial audit reviews to evaluate systems of internal control effectiveness. This includes reviews of invoices, Certified Payroll reports, Timesheets, Insurance documents, and MOUs etc.
- Prepare audit findings detailing the tests performed and supported by audit work papers.
- Prepare preliminary draft audit report capturing the audit objectives, scope, methodology and all findings for supervisory review and approval.
- Performing tests of controls to verify whether controls are working as designed in compliance with Governmental Auditing Standards (GAGAS) and IIA Standards.
- Providing findings and recommendations to improve processes and controls. Conducting follow-ups to ensure that corrective action plan initiatives related to internal and external audits are implemented.
- Managing the Agencywide compliance through ACS’ annual risk assessment process, which includes identifying and prioritizing areas or processes that require attention.
- Participate and hold meetings to conduct surveys, present audit findings and write up meeting minutes.

To Apply:

Please go to www.nyc.gov/careers and search for Job ID #. 706393

For current City employees please go to www.nyc.gov/ess and log into Employee Self Service.

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

STAFF ANALYST - 12626

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.