Fast Facts

Join our team as an Associate in Accounting, where you'll support accounts receivable functions, handle billing, cash receipts, and collections while ensuring smooth general accounting operations.

Responsibilities: Key responsibilities include billing support, cash receipt processing, collections for outstanding invoices, reconciliations, and responding to customer inquiries while maintaining detailed records.

Skills: Required skills include knowledge of general accounting principles, proficiency in Excel and Word, strong attention to detail, and effective communication.

Qualifications: A Bachelor's degree in Accounting is preferred along with at least one year of relevant experience; collections and customer service experience are desirable but not mandatory.

Location: This position is located in Washington, DC, USA.

Compensation: Not provided by employer. Typical compensation ranges for this position are between $45,000 - $60,000.

The Associate, Accounting supports the accounts receivable function to include billing, cash receipts, collections, and customer support. The incumbent also provides general accounting support to the department including reconciliations, reporting, and other projects. 

DUTIES AND RESPONSIBILITIES:

• Assist with billing for the recruitment, and display advertising teams, using Newscycle, Madgex, and NetSuite.
• Prepare, reconcile and process batches for invoicing print and digital products.
• Draft custom or special invoices as needed.
• Ensure proper posting using batch totals and other internal controls.
• Assist with posting and reconciling cash receipts.
• Match unreconciled cash receipts in lockbox to specific outstanding invoices.
• Reconcile checks to bank statements and deposit checks received in the office.
• Post credit card transactions.
• Collect outstanding receivables for Content site licenses and Recruitment and Display advertisements, thereby minimizing write-offs.
• Send reminder emails for 30- and 60-day outstanding invoices.
• Place firm phone calls and send additional emails for 90-day+ outstanding invoices.
• Maintain current and detailed records of collection attempts.
• Prepare and email statements and dunning letters.
• Coordinate with colleagues in the Content and Recruitment departments regarding delinquent accounts. Place accounts on hold per departmental guidelines.
• Perform other duties as assigned.
• Respond to advertiser inquiries, questions, and problems by phone and email. Research discrepancies as needed, to include coordination with content and recruitment departments.
• Contribute to the department’s efforts to streamline operations, improve internal accounting controls, and to document policies and procedures.
• Assist with other accounting projects as assigned, including filling in for other staff members when absent.
• Perform related accounting tasks, such as monthly bank reconciliations and accounts payable duties.

EXPERIENCE AND QUALIFICATIONS:

Bachelor’s degree in Accounting preferred and at least one year of work experience as a staff accountant, or an equivalent combination of education and experience.

• Collections experience is desired but not required.
• Experience in a customer service setting is desired but not required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of general accounting and bookkeeping rules and systems. Experience with NetSuite preferred.
• Knowledge of the collections process and ability to ask customers for money.
• Intermediate Excel and Word skills.
• Strong accuracy, attention to detail and time management skills.
• Strong written and verbal communication skills with the ability to communicate effectively within and outside the department.
• Ability to prioritize work and capability of organizing files for ready access by others.
• Ability to run reports, assess the data, and develop an action plan based on delinquent status.
• Ability to readily manipulate data files.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Ability to perform work indoors in climate-controlled private work area with minimal noise, performing primarily sedentary work with limited physical exertion and lifting of up to 10 lbs.
• Ability to routinely perform work on computer for an average of 4-6 hours per day, when necessary.
• Ability to work extended hours whenever required or requested by management.