Working full-time from home has become the norm for many since 2020. While the transition from office to remote work can be challenging, there are effective strategies to stay productive in this new environment. Here are productivity tips for remote workers to help boost your productivity while working from home.
How to Be Productive Working From Home
1. Create a Dedicated Workspace
Having a well-organized workspace is essential for productivity. Start with the basics: a wireless mouse, a monitor, a keyboard, and a laptop stand. These items can significantly enhance your efficiency. A second screen is particularly useful during video calls, as it allows you to share documents without covering the faces of the people you're speaking with.
Consider additional tools like a monitor clamp to save desk space, comfortable wireless headphones for conference calls, a desk lamp that doubles as a ring light, and a standing desk to alternate between sitting and standing throughout the day. A comfortable and open workspace can help you stay focused and productive.
Beyond the physical setup, it's also important to keep your workspace clean and clutter-free. A tidy environment can reduce stress and increase focus. Personalize your space with items that make you happy and motivated, such as plants, photos, or artwork.
2. Turn on Your Video During Calls
Turning on your video during conference calls can make a huge difference. It helps keep you accountable and focused, reducing the temptation to multitask or get distracted. This approach is especially beneficial during collaborative sessions, fostering better communication and engagement.
Having your video on also helps build stronger relationships with your colleagues. Seeing each other's faces can enhance understanding and empathy, making interactions more meaningful. It’s a simple way to bring a bit of the in-person experience to the virtual world.
3. Bring Something to the Meeting
When leading a brainstorming or collaborative session, always bring something for participants to react to. Instead of starting with a blank page, have a plan or a draft that people can critique. This approach makes it easier to generate ideas and improve on existing concepts, leading to more productive meetings.
This tactic not only saves time but also stimulates creativity. People find it easier to contribute when they have something concrete to work with. It can be a draft proposal, a rough sketch, or even a list of questions. Providing a starting point can help the team dive right into the discussion and produce better results.
4. Develop a Note-Taking System
Having a regular routine or plan for note-taking is essential, especially if you're juggling multiple projects. Whether you prefer using post-its, a notebook, or digital tools, find a system that works for you and stick to it. This will help you stay organized and ensure you can quickly reference important information when needed.
Consider using digital tools like OneNote, Evernote, or Google Keep, which allow you to organize your notes by project or topic. These tools often include features like search functions, tags, and reminders, making it easier to keep track of your information. A consistent note-taking system can save you time and prevent important details from slipping through the cracks.
5. Block Out Working Time on Your Calendar
To ensure you have time to focus on your actual work, block out dedicated working time on your calendar. Label these blocks with the specific project you're working on. This practice not only helps you manage your time better but also signals to others that you are unavailable for meetings during those periods.
Blocking out work time also helps you stay disciplined. When you know you have a specific time set aside for a task, you're more likely to focus and get it done efficiently. Additionally, seeing your work time on the calendar can provide a sense of structure and help you balance your workload more effectively.
6. Pick Up the Phone
When dealing with complex issues or questions, it's often more efficient to pick up the phone or start a quick video call rather than sending multiple emails. Direct communication can clear up misunderstandings quickly and keep projects moving forward.
Live conversations can also build rapport and trust with your colleagues. Hearing someone's voice or seeing their face can make interactions more personal and effective. It’s a straightforward way to ensure everyone is on the same page and to resolve issues promptly.
7. Be Selective with Meeting Invites
Not everyone needs to be in every meeting. Be thoughtful about who you invite to meetings, and consider allowing some team members to join only for the parts that are relevant to them. This keeps meetings focused and respects everyone's time.
Before scheduling a meeting, think about its purpose and who truly needs to be involved. Send out an agenda in advance, outlining the topics to be covered and indicating when specific team members are required. This approach can make meetings more efficient and ensure that everyone’s time is used effectively.
8. Utilize Collaboration Tools
Take advantage of collaboration tools like virtual whiteboards. For example, tools like Mural allow for sticky notes, images, and drawing—mimicking an in-person whiteboard session. Such tools can enhance both team collaboration and individual productivity.
There are many other tools that can facilitate remote collaboration, such as Trello for project management, Slack for communication, and Google Workspace for document sharing. Experiment with different tools to find what works best for your team. These tools can streamline workflows, improve communication, and keep everyone aligned on project goals.
9. Take Breaks Away from Your Desk
It's essential to take breaks away from your desk to maintain productivity and mental health. Try to eat meals away from your computer and take short breaks throughout the day. Even doing simple chores or going for a walk can help clear your mind and recharge your energy.
Regular breaks can prevent burnout and improve your overall well-being. Aim to take a short break every hour, even if it’s just to stretch or get a drink of water. Taking longer breaks, like a walk outside or a workout session, can boost your mood and energy levels, making you more productive when you return to work.
10. Switch Up Your Work Environment
Changing your work environment occasionally can boost productivity. Whether it's working from a coffee shop, a co-working space, or even a different room in your house, a change of scenery can refresh your perspective and enhance focus. If your company offers hybrid work setup, take advantage of office days to break the monotony of working from home.
Working in different environments can also stimulate creativity and motivation. New surroundings can inspire fresh ideas and help you think outside the box. Even small changes, like rearranging your desk or adding new decorations, can make a big difference in how you feel about your workspace.
💫 Join the Rise community and connect with hundreds of supportive peers, mentors and companies!
Staying productive while working remotely and virtually can be challenging, but these strategies can make a significant difference. Implement these tips to enhance your productivity and make remote work more manageable and enjoyable. Remember, the key to successful remote work is finding a routine and environment that works best for you. Happy working!
Explore, Engage, Elevate: Discover Unlimited Stories on Rise Blog
Let us know your email to read this article and many more, plus get fresh jobs delivered to your inbox every week 🎉
