Temp Development Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We are currently hiring for a Temporary Development Coordinator based in our Chicago office! The position will provide administrative support for Hard Hats with Heart, administrative support to our Development Director, and general office duties.

This is a full-time, temporary position with a 37.5 hour work week and offers a hybrid schedule. The expected start date is September 2, 2025 with an expected end date of October 31, 2025.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Assist staff with day-to-day tasks that support fundraising and volunteer recruitment/management activities, including customer relationship management.
• Coordinate logistics for select events and meetings including pre-, day-of, and post- event/meeting duties.
• Handle assigned pieces of American Heart Association social media efforts and communications tactics.  This includes creating, scheduling, and monitoring select social media campaigns and content, assisting with basic graphic design, proofreading event and media materials and creating and distributing media kits and materials.
• Develop, input, and maintain information in appropriate computer software programs, including a CRM and event specific software.
• Handle report generation, including manipulating data from multiple systems.
• Perform office management/reception duties in rotation with other administrative staff including processing ingoing and outgoing mail, handling incoming calls, maintaining supply and materials, and working with vendors on any office-related needs.
• Handle financial tasks, including paying invoices, tracking expenses, and processing donations.
• Develop event and meeting materials as needed.

Qualifications

• 3 years of related experience.
• High School diploma or equivalent experience.
• Experience and skill in using a database management system, preferably a CRM specific program; Experience and skill using Canva is desired.
• At least intermediate knowledge and skill with Microsoft Office used for word processing, email, presentations, and spreadsheets is helpful. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
• Demonstrated ability to prioritize multiple tasks/projects.
• Skill and ability in providing customer service at an excellent level to internal and external customers and partners. 
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.

• Ability to travel to local events; requires access to reliable transportation.

Compensation & Benefits

Expected pay will be $24.00 per hour. Pay is commensurate with experience; geographic differentials to the pay may apply.  The American Heart Association reserves the right to pay more or less than the posted pay. 

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities