Digital Archive Student Assistant, Creative Development

Job Posting Title:

Digital Archive Student Assistant, Creative Development

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Hiring Department:

Intercollegiate Athletics

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Limited Duration Based on Business Need

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes:

Texas Athletics will define what it means to be the world's best intercollegiate athletics program, instilling passion, knowledge, and character for all student-athletes to compete to win, to succeed academically, to achieve their dreams in life, and to contribute to society. Our mission is to prepare students to win with integrity-in academics, in athletics and in life.

Purpose:

The Digital Archive Student Assistant will assist in increasing the accessibility of Texas Athletics’ archival materials. The tasks of this role may include request fulfillment, archival appraisal, organization, composing item descriptions, digitizing analog content and preservation work. Through these tasks, the student assistant will learn about the history of The University of Texas and its athletics department and gain a better understanding of the importance of historical documentation and organization. The Digital Archive Student Assistant will learn strategies for making archival materials accessible and how to digitize images at archival standards.

Responsibilities:

• Assist with the labeling, organizing and archiving of Texas Athletics photo, video, audio and graphics content
• Fulfill photo and video requests of internal units such as marketing and external entities such as media outlets. Communicate asset availability, fulfillment progress and deadlines to requestors
• Scan and digitize still images at archival standards. Transfer and transcode tapes and film to digital formats
• Identify locations within the archive for newly acquired items and prepare them for storage
• Become familiar with organization of the existing Texas Athletics Box.com archive in order to aid in fulfilling requests in a timely manner
• Migrate relevant content to the Longhorn Network video on-demand platform
• Assist Head Broadcast Engineer with file migration as needed
• Assist Facilities Branding Manager with the creation of exhibits in the Frank Denius Family University of Texas Athletics Hall of Fame and various athletics facilities
• Retouch digital images using Adobe Creative Suite
• Develop a process for new content to be added to the existing archive
• Liaison with third parties such as Getty Images, Endeavor Streaming and Longhorn Sports Properties
• Ensure adherence to departmental, university and state trademarks and licensing policies and records retention protocols
• Assist in other duties as assigned
• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking.  As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.

Required Qualifications:

• Strong written and verbal communication skills
• Excellent attention to detail and ability to apply details consistently
• Understanding of file size, file types and resolution
• Willingness to learn new programs, take initiative, and work independently
• Ability to conduct research independently and present findings
• Ability to use discretion regarding personal and/or confidential information
• Professional communication skills when addressing student-athletes, coaches and staff
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

• Interest in the history of The University of Texas and/or Texas Athletics
• Experience with photo editing programs, such as Adobe Photoshop or Lightroom
• Experience with scanners, tape decks and the process of digitizing historical content

Salary Range:

• $8.25/hour + based in relevant experience

Working Conditions:

• May work in all weather conditions
• May work in extreme temperatures
• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Lifting and moving

Work Shift:

• Varies

Required Materials:

• Resume
• Cover Letter
• 2 References

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.