Senior IT Associate (Virtual and In-Person)

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

About the Department: 

Team members act as visible IT professionals on campus and remotely, responding to service tickets, phone calls, emails, and walk-up support requests via asynchronous support, remote sessions, and on-site visits. Team members maintain an in-person presence on campus, and these positions are part of a hybrid work team to collaboratively maintain needed coverage. Team members are involved in diagnosing and resolving incidents, escalating issues as appropriate, and communicating clearly and professionally to a diverse academic and administrative population. The team also engages in documentation, process improvement, and interdepartmental collaboration to continually enhance IT service quality.

The HMS Senior IT Associate (Virtual & In-Person) role provides comprehensive technical support to Harvard Medical School (HMS) community members and affiliates. The team serves as the primary point of contact for IT-related issues and inquiries, with a support focus that includes, but is not limited to, hardware, software, cloud applications, account access, collaboration tools, classroom technology, networking, phones and voice mail, IT security, computer asset lifecycle, device lending, shared device and printer support, and classroom and audiovisual emergency response. The role blends remote, in-person walk-up support, and deskside support. The role requires strong troubleshooting skills, a proactive customer service approach, and the flexibility to assist on a broad spectrum of IT topics. This role will assume greater responsibilities for technical leadership, project work, escalation handling, and training of other staff.   

• End-User Technology Support: Provide direct technical assistance for computer hardware, software, operating systems, networking, accounts, mobile devices, printers, classroom / audiovisual systems, and other specialized technologies. Support users via in-person walk-up, remote session, deskside, ticketing, email, and phone. 
• Technical Troubleshooting: Diagnose and resolve incidents ranging from basic to advanced complexity, covering both standard and specialized systems. Serve as final escalation point for challenging issues, performing advanced diagnostics and leveraging deep technical expertise.
• Account and Device Administration: Set up, configure, and maintain desktop computers, user accounts, peripherals, printers, and mobile devices. Vet identity, reset passwords, update records, and administer sensitive account lifecycle issues using advanced permissions.
• Classroom / AV & Shared Resource Support: Provide emergency response and ongoing troubleshooting for classroom and AV technologies, as well as support for device lending and shared equipment management.
• Documentation & Content Creation: Develop, maintain, and test end-user and internal documentation. Create and update basic and complex web pages, user guides, and internal knowledge bases. Oversee the accuracy and utility of internal databases.
• Reporting & Data Analysis: Generate, analyze, and interpret complex data reports on team performance, support trends, and service improvement opportunities. Maintain and manage internal databases for performance metrics and operational analytics. • Security & Compliance: Participate in routine security checks, assist with technical troubleshooting for network, telephony, and voicemail issues, and ensure compliance with IT security policies.
• Operations & Team Coordination: Oversee daily work distribution, scheduling, and queue management. Lead team meetings, direct incident response during outages or high-demand periods, and ensure timely resolution of all assignments.
• Leadership & Training: Provide coaching, mentorship, and technical guidance to IT staff. Onboard new team members, assess training needs, and develop targeted training programs to close skills gaps and promote team development.
• Process & Service Improvement: Lead the design, implementation, and continual enhancement of IT support processes, tools, and documentation. Contribute to long-term strategy, project planning, and adoption of new technologies and service paradigms school- or department-wide.
• Cross-Functional Participation: Represent the IT support team in cross-functional projects, process standardization initiatives, and strategic planning with internal and external IT groups. 
• After-Hours Support: Participate in after-hours call rotations and provide emergency technical support as needed. • Other Duties: Perform any related responsibilities and assignments as required to ensure operational continuity and service excellence.

Basic Qualifications:

• College degree strongly preferred; high school diploma or equivalent with significant computer operations/system management training and coordination experience.
• 5-8+ years of progressive experience in IT service/support roles in high-volume, complex environments.
• Knowledge of hardware, software, operating systems, and service management best practices.

Additional Qualifications and Skills:

• Strong written and verbal communication skills.
• Excellent customer service orientation, patience, and professionalism.
• Ability to work independently and collaboratively in a hybrid, dynamic IT support team.
• Commitment to service quality, teamwork, and process improvement.

• Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity
• Other Information: Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.
• Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e

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Work Format Details

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. 

Salary Grade and Ranges

This position is salary grade level 056. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.