Executive Assistant, Global Industry Hub

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, over $2 billion in grants to more than 850 organizations working to advance climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate climate solutions.

• Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world. 

• Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

Experienced in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org. 

Department Summary

Fiscally sponsored by ClimateWorks, the Global Industry Hub’s mission is to accelerate the decarbonization of heavy industry by mobilizing philanthropic and blended capital toward the most strategic, high-impact opportunities in steel, cement, and chemicals. The Hub bridges the gap between funders, policymakers, and industrial actors, turning complex, capital-intensive transitions into coordinated, investable pathways. Its value lies in its ability to act as a neutral, catalytic platform: aligning fragmented efforts, de-risking innovation, and building the institutional infrastructure needed for large-scale industrial transformation. By combining technical insight, financial innovation, and global convening power, the Hub enables funders to achieve far greater impact per dollar, accelerating emissions reductions while strengthening industrial competitiveness and regional development.

Job Summary

A highly organized and proactive role supporting the COO and leadership team to ensure smooth coordination across a global, multi-time zone organization. The Executive Assistant (EA) will manage scheduling, internal communications, and event logistics, helping the Hub operate efficiently as it scales. The role combines calendar and meeting coordination, event support, team communications, and ad hoc research projects. This role is ideal for someone who enjoys being at the operational center of a fast paced, mission driven organization and has experience managing digitally connected or remote communities.

Essential Tasks 

Executive & Team Coordination

• Manage Program team’s calendar and scheduling across multiple time zones (US, Europe)
• Maintain the Hub’s central team event calendar and ensure visibility of key meetings and milestones
• Coordinate Management Committee, Steering Committee, and Investment Committee meetings
• Schedule and support all-staff meetings (e.g., IC process discussions, MC updates, strategy sessions)
• Maintain and circulate rolling agendas and meeting summaries

Communications & Documentation

• Prepare and distribute meeting notes, summaries, and follow-up actions
• Coordinate internal weekly newsletters summarizing priorities and key updates
• Manage inbound requests and inquiries via the Hub’s website and general inbox

Strategic & Research Support

• Conduct ad-hoc research and background preparation for leadership briefings, donor meetings, or events
• Support the COO and Program team with data gathering for presentations or reports

Systems & Administration

• Maintain organized team folders, templates, and documentation (Google Drive or equivalent)

• Track key deliverables and follow-ups for leadership
• Support onboarding of new staff (introductions, access, scheduling)
• Provide ad-hoc coordination support for CSO as needed

Required Qualifications

• 1 to 3 years of experience in administrative support, project coordination, operations, or digital community management, preferably with some international and non-profit experience
• 1 to 3 years of experience in administrative support, project coordination, operations, or digital community management, preferably with some international and non-profit experience
• Proficiency in Google Workspace, Zoom, Salesforce, Excel, Slack, and scheduling tools; familiarity with project management platforms (e.g., Asana, Notion, or Trello); experience with event tools such as Aventi is a plus
• Excellent written and verbal communication skills; ability to summarize complex discussions and coordinate across senior stakeholders
• Strong time management and organizational skills; comfort working across multiple priorities and time zones
• Proactive, dependable, and diplomatic; high emotional intelligence and discretion; enjoys being the “glue” of a global team
• Experience supporting international teams and navigating multi-time-zone coordination
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• A commitment to a diverse, inclusive and equitable work environment

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location). 

Salary Range (Bay Area / NYC): $80,000 - $85,000 annually

Salary Range (Other US): $75,000 - $80,000 annually

*** ClimateWorks strives to create an equitable culture of transparency and fairness.

International salary range - will be determined based on the location and local cost of labor.

We recognize that compensation and benefits can vary across countries and understand that this can raise important questions. Our goal is to ensure fairness, equity, and competitiveness within each local context. To achieve this, we align our compensation structure with the economic conditions, labor market dynamics, and social benefit systems of the regions where we operate.

Salaries are determined based on country specific labor markets, allowing us to offer pay that is competitive within each region and consistent with other international organizations. Compensation is intentionally structured to be above lead local market averages and appropriate to the regional cost of labor. This approach supports our commitment to equity across our global workforce while enabling us to attract and retain top talent in diverse locations.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as Global Flexible. Exceptional candidates can work from the SF office or from other locations, geographic differential applied to compensation based on local cost of labor.

Equal Employment Opportunity

We are committed to equal employment principles. We strive to find ways to attract, develop, and retain the talent needed to meet business objectives, and to recruit and employ highly qualified individuals representing the diverse communities in which we live. 

Our employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. We make the decisions and criteria governing the employment relationship with all employees in a nondiscriminatory manner, without regard to race, color, age, national origin, religion, sexual orientation, gender, gender identity, marital status, sex (including childbirth, breastfeeding, and related medical conditions), pregnancy, uniform service member and veteran status, citizenship status, disability, protected medical condition, genetic information, or any other status protected under applicable federal, state, or local laws. Support and belief in this principle is a basic responsibility of all employees. 

This policy extends to all aspects of our employment practices, including but not limited to recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.  

Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.