Deputy Director of Purchasing- Office of Contract Administration (0932)

About the Office of Contract Administration (OCA)
The City and County of San Francisco spends over $2B on procurement annually (including professional services, construction, grants, commodities, and general services).  Its primary procurement department, the Office of Contract Administration (OCA), also known as the Purchasing Division, is responsible for procuring the commodities and services that are essential to providing governmental services for the citizens of San Francisco, through 2000+ one-time purchases annually, as well as administration of over 600 fleet, general services, general commodities, equipment lease, repair, and maintenance, and technology contracts for Citywide use.  The department additionally provides Citywide oversight and administration of all City purchases subject to San Francisco Administrative Code Chapter 21, ensuring City departments abide by public contracting rules and regulations.  Additionally, the department is responsible for: 1) establishing citywide Rules & Regulations for Chapter 21 and Chapter 21G (grant) procurement, 2) implementing procurement systems and business processes for all City departments, 3) supporting citywide emergency operations, 4) reviewing and approving all City department professional services contracts, 5) providing citywide procurement expertise and guidance to departments and policymakers, 6) developing and maintaining citywide guidance materials and templates on purchasing requirements, 7) developing and hosting trainings for City departments to build understanding of City procurement rules, and 8) partnering with various departments and policy makers on contract reform efforts to ensure citywide improvement of contracting.

The Deputy Director is one of two deputy directors within the division. Under general direction from the Director and the City Administrator, the Deputy Director oversees a portion of the operational functions and activities of the division. Specifically, they will each manage four procurement and purchasing teams, each consisting of a procurement manager and an average of three to four team members.  In this role, the Deputy Director will:

• Exercise considerable independence, discretion, and judgment in managing the day-to-day operations of OCA including overseeing the City’s contracting processes, ensuring compliance with legal requirements and ordinances, providing strategic decision-making, and providing timely customer service. 
• Play a significant role in monitoring and evaluating the effectiveness and efficiency of OCA’s service delivery systems, organizational structure, staffing levels, and other internal operations.
• Serve as a trusted partner in the Citywide procurement reform efforts, analyzing City procurement processes, identifying and recommending alternative approaches or improvements to the City’s procurement processes, and assisting in the corresponding implementation and creation of revised policies, procedures, and business processing in support of the recommended changes

Essential duties include:

• Directly supervise and provide day-to-day procurement support and oversight for several OCA procurement teams, including Procurement Managers (direct reports), Purchasers, and Contract Analyst staff, administering one-time purchases as well as approximately 250 as-needed contracts.
• Plan and prioritize the work of the division and client agencies, and develop purchasing strategies and project management methodologies to ensure the timely availability of critical goods and services for City departments.
• Develop, implement, and maintain purchasing procedures, administrative/monitoring practices and controls to achieve efficient, cost-effective, transparent, and ethical public procurements, minimizing risk and financial loss to the City.
• Manage relationships with City departments, managers, vendors, and/or contractors to understand needs and requirements of proposed purchases and/or services and to resolve difficult and complex issues; meet, confer, and negotiate with executive-level City managers and legislative leaders.
• Work closely with the City Attorney General Counsel's staff on complex negotiations, actions required to resolve protests, and the interpretation and implementation of legal aspects of procurement.
• Collaborate with the Director and co-Deputy Director(s) to establish periodic business review meetings regarding industry trends, City department purchasing trends, and OCA performance, entailing the collection, review and analysis of citywide procurement data and the preparation of monthly, quarterly and annual reports.
• Assist in the development and implementation of OCA’s annual and long-term goals, objectives, and priorities, and assist in the determination of resource allocation, levels of service, hiring, and budgeting.
• Train OCA staff and help to establish ongoing training mechanisms for OCA staff and City departments to ensure compliance with City regulations and provide fair and open competition for all suppliers.
• With Director, co-Deputy Director(s), and Deputy City Administrator, support the City’s multi-year procurement reform initiative, which will include active engagement and collaboration with internal and external stakeholders to ascertain procurement challenges and bottlenecks, identify solutions and recommendations for improvements to policies, processes, and systems, and assist in the development of and/or revision of citywide procurement rules and regulations to streamline procurement processes for all City departments.
• May participate as lead or committee member on: Local Business Enterprise Advisory Council (LBEAC); Controller’s Office Financial & Procurement System Executive Steering Committee; Department of Environment Sustainable Purchasing Committee; City Emergency Planning Working Group(s); Committee on Information Technology (COIT) Budget and Performance Sub-committee; COIT Privacy and Surveillance Advisory Board; City Administrator’s Office Racial Equity Steering Committee; SF Emerging Technologies Advisory Board, and other City advisory bodies
• Act for the Director and/or cover for other Deputy Directors in their absence.
• Perform related duties as assigned.

We are looking for someone who:

• Has extensive experience in regulations and compliance
• Has superior project management skills in a deadline-driven environment.

• Has strong interpersonal skills in order to lead and support staff and provide excellent customer service.
• Has experience with stakeholder engagement and achieving consensus.
• Is a strategic and data-driven decision maker.
• Is creative and has proven problem-solving skills.
• Is experienced with complex federal, state or local procurements and public procurement regulations.
• Has experience developing agency programs, policies, and procedures.
• Is flexible and adaptable.
• Has experience with an enterprise-level online financial and/or procurement system such as PeopleSoft.

Nature of Work:
Incumbent must be willing to work a 40-hour per week schedule. The department has a hybrid work schedule. This is not a remote position.

Minimum Qualifications

Baccalaureate degree from an accredited college or university; AND

Five (5) years of full-time professional experience in implementing agency programs, policies and procedures, (3) years of which must be supervising professional staff engaged in the aforementioned work.

SUBSTITUTION: Additional qualifying work experience may be substituted for the required education on a year for year basis (30 semester/45 quarter units equals one year) up to two years; OR

Possession of a Master's degree from an accredited college or university in Public or Business Administration, Management, or a related field may be substituted for one (1) year of the required experience.

Additional information
Amended to reflect updated announcement closing date

Compensation: $167,336 to $213,512 annually

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

• Interested candidates are encouraged to apply as soon as possible, as this job announcement will close on Friday, August 1, 2025 at 11:59PM. 
• Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted. 
• For questions or inquiries, please contact: Connie Poon, Senior Human Resources Analyst at [email protected]
• Your application MUST include a resume.  To upload these item, please attach using the "additional attachments" function.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-1700 or, if hearing impaired at (415) 554-1700 (TTY).

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.